Facility Manager

Job Description

Job Description

The Facilities Manager oversees a company’s grounds, buildings equipment, and projects to ensure that the workspace is safe and functional. Their duties also include managing all maintenance operations, ensuring equipment,  facilities and systems are functional, safe and operational.

Administrative Responsibilities:

• Hires and trains maintenance department staff.
• Organizes and oversees the schedules and work of maintenance staff.
• Conducts performance evaluations that are timely and constructive. 
• Handles discipline and termination of employees as needed and in accordance with company policy. 
• Organize and oversee facility projects

Duties/ Responsibilities:

• Delegating cleaning and maintenance tasks to team members
• Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
• Performing routine maintenance on facilities and making repairs as needed
• Scheduling routine inspections and emergency repairs with outside vendors
• Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
• Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders
• Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
• Preparing facilities for changing weather conditions
• Collaborating with General Manager on budgeting for facilities and expenditures
• Developing and implementing facility management policies and procedures.
• Planning and coordinating installation and refurbishment operations.
• Managing the upkeep of equipment and supplies to meet production goals and health and safety standards.
• Inspecting buildings' structures to determine the need for repairs or renovations.
• Managing the Maintenance staff, contractors, and external suppliers.
• Overseeing facility refurbishments, renovations, and building projects.
• Handling the allocation and management of space within buildings.
• Ensuring compliance with all health and safety regulations.
• Managing budgets and ensuring cost-effectiveness.
• Conducting regular inspections and maintenance of systems and facilities.
• Implementing best practices, techniques, and equipment that promote cost-efficiency.
• Ensuring that all facilities are in compliance with applicable environmental, health, and safety         regulations.
• Responding to emergency calls for maintenance and repairs promptly.
• Recommending upgrades and modifications for improving overall facilities management.

Required Skills/Abilities:

• Extensive knowledge of building systems such as plumbing, electrical, and HVAC.
• Excellent analytical and problem-solving skills.
• Ability to identify issues and determine repairs that are needed.
• Ability to plan maintenance schedules for building systems.
• Excellent management and supervisory skills.
• Proficient with Microsoft Office Suite or similar software.
• Engineering Degree or experience is preferred but not required

Education and Experience:

• High school diploma
• At least 7 years of maintenance management experience is required.

Physical Requirements:

• Must be able to oversee property and facility to diagnose building issues and plan repairs or maintenance.
• Must be physically able to perform repairs when needed.
• Must be able to lift 50 pounds at a time.