City Hall Administrative Assistant

Administrative Assistant

This position is responsible for providing administrative assistant duties. This is a 32-hour-per-week, benefits-eligible position.

The duties and responsibilities listed are intended only as examples of the types of work performed by employees in this position and are not intended to be all-inclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The City reserves the right to revise or change job duties as organizational needs and job requirements change.

• Answer incoming telephone calls and provide information or route calls as required.
• Prepare daily deposits from departments for receipting as assigned.
• Responsible for monitoring office equipment maintenance and repair.
• Order office supplies and maintain inventory.
• Data entry as assigned.
• Assist with processing outgoing checks.
• Perform notary public duties.
• Responsible for the opening and closing of City Hall.
• Assist with the City's invoice payment process as assigned.
• Assist with electronic payment tracking and other items as appropriate.
• Assist with review, preparation, and proofreading of special projects, as needed.
• Assist with permitting and licensing as appropriate.
• Assist with meeting minute preparation.
• Assist with room reservations for City Hall.
• Assist with filing, mailing, copying, faxing, scanning, data entry, and other general office functions.
• Assume all duties of City Hall Office Assistant as necessary.
• Monitor the Utility Billing line as necessary.
• Other tasks as assigned.

Minimum Qualifications

• High school diploma or its equivalent.
• Two years of experience in an office setting.
• Good verbal and written English communication skills.
• Demonstrated working knowledge of Microsoft Word, Excel, and Outlook applications.

City of Hastings