Program Aide (NY HELPS) - Finance Bureau

NY HELP Yes

Agency Parks, Recreation & Historic Preservation, Office of

Title Program Aide (NY HELPS) - Finance Bureau

Occupational Category Other Professional Careers

Salary Grade 13

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Finance Bureau - Travel Unit

625 Broadway

City Albany

State NY

Zip Code 12238

Duties Description The Office of Parks, Recreation and Historic Preservation (OPRHP) is seeking a candidate for a Program Aide (SG-13) position within the Finance Bureau, Travel Unit. The Travel Unit is responsible for processing travel expense reports and reviewing employee travel for all employees of OPRHP in accordance with the Office of the State Comptroller (OSC), Travel manual, and the Guide to Financial Operations. Working collaboratively with the Business Services Center (BSC) and OSC, the incumbent will play a crucial role in ensuring that all employee travel reimbursements are audited accurately and processed in a timely manner. The incumbent will serve on a team of three staff who support all travel-related functions in a fast-paced team environment.Duties include, but are not limited to: - Receive, review, and process travel reimbursements. Accurately enter financial data into the Statewide Financial System (SFS) Travel Module to create and audit travel expense reports, ensuring compliance with state policies.- Act as the primary point of contact for internal staff, regional offices, vendors, and external partners (JPMorgan, OSC, BSC). Monitor the central Travel Unit mailbox, managing incoming correspondence, and investigate and resolve inquiries regarding travel expenses.- Run and analyze the weekly travel card aging report in SFS to track outstanding balances and compliance. Create and maintain internal tracking spreadsheets and databases to monitor travel compliance and unit workflows.- Work within the JPMorgan system to process new travel card applications, update cardholder profiles, and manage active accounts.- Utilize DocuSign to route documents and ensure employees and supervisors are obtaining the appropriate approvals for travel. - Compile necessary documentation and enter out-of-state travel requests into the Agency Spending Controls Application (ASCA) for control agency review.- Organize and maintain confidential financial records, assist with internal and external audit preparations, and provide administrative and paraprofessional support to the Travel Unit team.- Assist with special projects and perform other duties as assigned.

Minimum Qualifications Non-competitive NY HELPS Minimum Qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Three (3) years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.55 b/c: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program. Information about the 55b/c program can be found here: Qualifications:Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at ORReachable on the appropriate eligible list.Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. NY HELPS PROGRAM:Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024, and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

Additional Comments OPERATING NEEDS:- Must have experience with SFS.- Proficiency in Microsoft Office programs including Outlook, Word, and Excel is preferred but not required. BENEFITS:Generous benefits package, worth approximately 65% of salary, including:Paid Time Off- CSEA: 44 days - 13 vacation days, 13 sick days, and 5 personal leave days, 13 holidaysHealth Care Benefits:- Eligible employees and dependents can pick from a variety of affordable health insurance programs- Family dental and vision benefits at no additional costAdditional Benefits:- New York State Employees' Retirement System (ERS) Membership- NYS Deferred Compensation- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds- Public Service Loan Forgiveness (PSLF)- Paid Parental LeaveTo learn more about our benefits, visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel Office

Telephone

Fax

Email Address View email address on jobs.institutedata.com

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12238

Notes on Applying Your application must be received by June 11, 2026 and submitted via email to View email address on jobs.institutedata.com. You must include "Program Aide - Travel Unit" in the subject line of your email. Failure to do so may result in not being considered for the position.All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or "the cloud.If you are interested in being considered for this position, you can obtain an Employment Application from your local park office, your region's administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications, and operating needs may result in your resume not being considered for this position.Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEP OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.