TKIE - Dispatch and Recruiting Coordinator

Overview

About Us

Turnkey I&E is a leading provider of Instrumentation and Electrical services within the oil & gas, chemical, and fertilizer industries. We are committed to delivering high-quality solutions to our clients and fostering a collaborative and innovative work environment.

Summary/Objective

The Dispatch & Recruiting Coordinator is responsible for supporting field operations by coordinating manpower across active projects while also driving recruiting efforts to meet workforce demands. This role is critical in a fast-paced, high growth environment and requires the ability to balance real time dispatching with proactive recruiting and onboarding.

Responsibilities

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Dispatch/Operations Coordination

• Coordinate daily dispatch of field personnel across multiple projects and locations
• Partner with Operations to forecast manpower needs
• Track workforce availability and proactively identify staffing gaps
• Ensure personnel are mobilized on time and meet all client and project requirements
• Maintain accurate records within dispatch systems and databases
• Communicate closely with field leadership to support execution and resolve staffing issues in real time

Recruiting & Workforce Development

• Actively source, screen, and coordinate hiring of field personnel to meet project demands
• Develop and maintain pipelines of qualified candidates (active and passive)
• Post job openings across appropriate platforms and industry networks
• Build relationships with candidates to support ongoing workforce needs
• Conduct initial candidate outreach, screening, and coordination with hiring managers
• Partner with Recruiting/Hiring team to improve speed and quality of hires

Onboarding & Compliance

• Coordinate onboarding process to ensure new hires are project-ready
• Process new hire paperwork and maintain accurate employee records
• Manage compliance requirements including DISA and client-specific programs
• Schedule and track drug/alcohol testing and ensure workforce eligibility
• Ensure all personnel meet site access and safety requirements prior to dispatch

Administrative & Process Support

• Maintain organized documentation and reporting related to dispatch and recruiting activities
• Support continuous improvement of dispatching and recruiting workflows

Supervisory Responsibility

This position will have no supervisory responsibilities.

Other Duties

Duties, responsibilities, and activities may change at any time with or without notice that are job-related and consistent with business necessity.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment. May be required to operate in a petrochemical/ refinery environment with exposure to cold working conditions during winter months and hot working conditions during the summer months; exposure to noise, workers must wear protecting hearing equipment or frequently shout in order to be heard above ambient noise level. In an emergency situation, exposure to hazardous chemicals may occur and the use of a respirator is required. May be required to be fit tested for the various respirators used as well as the ability to successfully pass a pulmonary function test (PFT).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of the job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/ Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Equal Employment Opportunity (EEO) Statement

Stronghold is an Equal Employment Opportunity Employer. Stronghold is committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or expression, or any other characteristic that is protected by federal, state or local laws

Qualifications

Required Education and Experience

• High school diploma or equivalent
• 1+ year experience in dispatching, recruiting, or workforce coordination
• Strong organizational, communication, and multitasking skills
• Ability to perform under pressure and adapt to changing priorities

Preferred Education and Experience

• Experience in electrical & instrumentation, construction, or industrial services
• Familiarity with DISA or similar workforce compliance programs
• Experience supporting project-based or turnaround environments