Service Operations Coordinator

Benefits:

Paid time off

401(k) matching

Competitive salary

Donation matching

About the Role:

Restaurant Service Solutions (RSS) is seeking a highly organized and proactive Service Operations Coordinator to support daily operations across dispatch, customer communication, parts procurement, and administrative reporting.

This role is critical to keeping service workflows moving efficiently between customers, technicians, and vendors. The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced service environment

Responsibilities:

1. Service Coordination & Communication

Monitor and manage incoming service emails and requests (ServiceChannel, ResQ, Repairs86, etc.)

Answer incoming calls and log new service requests accurately

Dispatch and support technicians with job details, updates, and follow-ups

Maintain clear and professional communication with customers and facilities managers

1. Proposal & Work Order Support

Assist technicians in building and submitting service proposals

Ensure scope, pricing, and notes are properly documented in systems

Follow up on approvals and update job statuses accordingly

1. Parts Ordering & Inventory Support

Order parts required for ongoing service jobs (including specialty parts)

Track shipments and ensure timely delivery

Receive and verify incoming parts

Coordinate with technicians to ensure correct parts are ordered

Maintain organization of commonly stocked items

1. Administrative & Reporting Support

Track and maintain technician attendance records

Assist in scheduling and maintaining on-call rotations

Prepare and update operational reports as needed

Support internal documentation and data accuracy

1. Office & Operational Support

Order office supplies and maintain inventory

Support general office organization and workflow

Assist leadership with operational tasks and process improvements

Requirements:

Experience in service-based industries (HVAC, plumbing, electrical, facilities, or similar) strongly preferred

Familiarity with platforms like ServiceChannel, ResQ, or similar CMMS systems is a plus

Strong organizational and multitasking skills

High attention to detail and follow-through

Clear communication skills (written and verbal)

Ability to work under pressure and prioritize effectively

Excellent customer service skills

About Us:

Restaurant Service Solutions Inc is a trusted provider of commercial restaurant equipment service and repair, proudly serving the West Valley City, UT area and beyond. Our customers rely on us for fast, dependable service that keeps their kitchens running at full speed. Our team is passionate about what they do, and we foster a supportive, team-first culture where employees are valued and empowered to grow.