Workplace Design and Construction Project Manager

Workplace Design and Construction Project Manager

Foods you love. Brands you trust. And a career that empowers you to grow. At Nestl USA, we're all working towards the same goal to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity and responsibility to be there for every moment in our consumers' lives. Joining Nestl means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

The Workplace Design and Construction Project Manager serves as an owner's representative within Nestl's Workplace Solutions department, leading capital projects across corporate, manufacturing, and distribution environments. This role manages projects from early concept and capital planning through design, procurement, construction, turnover, and closeout, with a focus on safety, quality, financial discipline, stakeholder alignment, and operational continuity. Reporting to the Nestl in the Market (NiM) Director of Construction and Project Management within the Workplace Solutions Team, the Project Manager leads cross-functional internal and external teams to deliver disciplined, predictable project execution with minimal disruption to the business.

Primary Responsibilities

• Serve as the owner's representative and primary point of coordination among business stakeholders, site leadership, Workplace Solutions, Procurement, Finance, Legal, Risk Management, Safety/EHS, design partners, contractors, and vendors.
• Work with business stakeholders and design and construction partners to evaluate project feasibility, site constraints, operational impacts, safety requirements, and potential execution risks.
• Develop project strategy, scope definition, programming requirements, preliminary schedules, high-level estimates, and business cases that support capital planning and approval decisions.
• Prepare detailed budgets and partner with Finance to develop capital approval packages, funding requests, forecasts, and executive-level project recommendations.
• Partner with Nestl North America Procurement to create RFPs, solicit bids, evaluate proposals, compare scope alignment, identify exclusions or gaps, and present recommendations to Workplace Solutions Leadership, Manufacturing and Supply Chain Distribution Teams, Procurement, Risk Management, Legal, and Safety teams.
• Lead regular project updates, document key decisions and action items, maintain stakeholder alignment, and escalate risks or constraints that may affect scope, budget, schedule, safety, or operations.
• Evaluate trends in workplace design, construction delivery, materials, cost savings, sustainability, standardization, and process improvement, and present recommendations to improve existing design and project delivery standards.

Design and Pre-Construction

• Partner with in-house teams, design consultants, furniture providers, branding partners, site stakeholders, and other vendors to develop final plans, define workplace requirements, and confirm special areas required for the business.
• Prepare detailed bid analyses, savings logs, value-engineering recommendations, scope clarifications, and commercial comparisons to support informed award decisions.
• Coordinate design-related contracts, purchase orders, change orders, exhibits, schedules of values, allowances, alternates, insurance requirements, and other commercial documentation.
• Prepare final budgets and executive submissions for review and approval by the Executive Leadership Team (ELT) and other governance bodies as required.
• Ensure required permits, certificates of insurance, safety documentation, applicable letters of credit, and site-specific compliance requirements are obtained before work begins.
• Coordinate with design partners and contractors to develop, maintain, and execute scopes of work, specifications, drawings, schedules, and construction deliverables.
• Identify, document, monitor, and mitigate risks related to scope, schedule, budget, procurement, safety, food/manufacturing site requirements, business continuity, and stakeholder alignment.

Construction

• Maintain current construction documents, drawing logs, field records, approved submittals, RFIs, shop drawings, and other project controls documentation.
• Manage project schedules, budgets, cost forecasts, drawing logs, meeting cadence, and regular progress meetings with internal stakeholders, site teams, consultants, contractors, and vendors.
• Ensure timely review and processing of GC, subcontractor, furniture, flooring, dcor, branding, consultant, and vendor invoices and applications for payment.
• Write and coordinate construction-related RFPs, contracts, purchase orders, and change orders; maintain records of field work, scope changes, cost impacts, schedule impacts, and decisions.
• Coordinate contractor safety plans, site access, badging, shutdown windows, utility impacts, food/manufacturing site protocols, and operational constraints with site leadership and Safety/EHS teams.
• Observe jobsite conditions, identify safety hazards or compliance concerns, and work with the GC, subcontractors, site teams, and appropriate authorities to drive timely resolution.

Post-Construction and Projects Closing

• Confirm final project cost, reconcile commitments, resolve open financial items, and support accurate closeout reporting.
• Obtain, assemble, distribute, and file as-built drawings, design standards books, warranties, operations and maintenance documentation, certificates of occupancy, final lien releases, and other closeout records.
• Conduct pre-walks, punch walks, final walks, and turnover reviews with all relevant subject matter experts, site stakeholders, vendors, and Workplace Solutions teams.
• Transition completed projects to the Workplace Solutions Facility Services team or local stakeholders, and support move management, change management, lessons learned, and post-occupancy follow-up as needed.

Requirements and Minimum Education Level

• Bachelor's degree in Architecture, Interior Design, Engineering, Construction Management, Construction Administration, Project Management, or a related field, or equivalent experience; equivalent experience defined as 8 years of relevant professional-level experience in the same or similar field.
• 8+ years of project management experience in design, construction, facilities, corporate office development, manufacturing, distribution, or capital project delivery.
• Experience managing interior renovations, site work, facility upgrades, infrastructure improvements, or workplace projects in active factories, distribution centers, corporate offices, or occupied operational environments.
• Proficiency with Microsoft Excel, PowerPoint, Word, Outlook, Teams, SharePoint, and related Microsoft 365 collaboration tools.
• Experience developing or reviewing scopes of work, budgets, schedules, test fits, site layouts, bid packages, contracts, change orders, and project closeout documentation.
• Working knowledge of estimating, budgeting, forecasting, value engineering, change management, and cost control.
• Experience with project scheduling tools and the ability to review, maintain, and communicate project schedules, milestones, dependencies, and critical constraints.
• Ability and flexibility to travel to project locations throughout the United States and Canada up to 20%-30% as necessary.
• Demonstrated ability to manage multiple concurrent projects and stakeholders while balancing scope, budget, schedule, safety, quality, and business priorities.

The approximate pay range for this position is $132,000 to $189,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. Nestl offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage ana a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestle Careers (nestlejobs.com)

It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestl. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestl seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestl home. The Nestl Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at View email address on click.appcast.io or please dial 711 and provide this number to the operator: View phone number on click.appcast.io. This