Brand Partnerships Coordinator

Division: Bolded FLSA: Exempt Location: OBB NYC New York, NY Created: September 2026 JOB OVERVIEW The Brand Partnership Coordinator is the connective tissue of our brand partnerships team. You will support Brand Partnership team across a portfolio of clients - coordinating meetings and materials, tracking deliverables and timelines, preparing client-facing documents, and making sure nothing slips between creative, strategy, production, and the client. This is a hands-on, detail-driven role with real exposure. You'll be in the room for pitches, briefings, and shoots. You'll build the decks, take the notes, chase the approvals, and own the trackers that keep multimillion-dollar campaigns on the rails. Over time, you'll begin to take ownership of smaller workstreams and projects of your own. We're looking for someone organized, curious, and genuinely excited by culture - someone who wants to build a career in branded content and entertainment and is willing to learn fast to get there. ESSENTIAL FUNCTIONS Client & Partnership Support Support Brand Partnership team on the day-to-day running of client accounts. Act as a first point of contact for day-to-day client requests, responding promptly and escalating where needed. Write and circulate contact reports, meeting notes, status documents, and weekly updates. Prepare and format client-facing materials including, but not limited to, presentations, project plans, one-pagers, campaign recaps, and post-campaign reports. Maintain accurate client documentation, including briefs, approvals, asset libraries, and contact lists. Project Coordination & Delivery Own project trackers, timelines, and deliverable schedules, flagging risks early. Coordinate across creative, strategy, production, talent, legal, and finance to keep workstreams aligned. Schedule and set up internal and client meetings, including agendas, materials, and follow-ups. Support the routing of creative work through internal review, client approval, and legal clearance. Help track budgets, purchase orders, and invoices in partnership with the production and finance team. Provide on-set and on-location support during shoots, events, and activations as required. New Business & Pitch Support Research brands, categories, competitors, and cultural trends to inform partnership opportunities. Build and maintain prospect lists and pitch pipeline documentation. Assist in the preparation of pitch decks, credentials, and case studies for potential new business. Compile competitive and category reviews to support new business conversations. Culture & Craft Bring cultural references, platform trends, and creative inspiration to the team. Maintain a library of our best work - case studies, campaign results, and award submissions. Contribute energy, ideas, and a collaborative spirit to the wider New York studio. QUALIFICATIONS 1-2 years' experience in brand partnerships, account management, client services, marketing, or production, ideally within advertising, branded content, entertainment, media, or an in‑house brand team. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills, with a confident, professional client manner. Proficiency with Google Workspace (Docs, Slides, Sheets) and comfort with presentation and project tools (Keynote, Canva, Asana/Monday or similar). Ability to juggle multiple projects and prioritize in a fast-paced, creative environment. A genuine passion for entertainment, pop culture, and the brands and creators shaping it. Comfortable working in a fast-paced, entrepreneurial studio environment. PHYSICAL DEMANDS/WORK REQUIREMENTS Must be able to stand, sit, walk up and down stairs. Must be able to work in a seated position for long periods of time. Must be able to use fingers, hands and arms at a computer keyboard for long periods of time. Must have the ability to speak clearly and distinctly, and hear and be heard and understood in person and by telephone. Must be able to reach, bend, stoop, walk up and down stairs and frequently lift up to 30 pounds (and occasionally up to 50 pounds). Must be able to visually and physically inspect areas of the work site. Must be able to work in a standing and/or walking position for long periods of time. Some travel is required for this role. Must be able to travel by car and airplane. COMPENSATION & BENEFITS This is an exempt, on-site role Monday through Friday, and may require work on weekends occasionally. The hiring range for this position in New York, NY is $80,000 to $85,000 per year. The base pay actually offered may vary depending on the final candidate's geographic region, job-related knowledge, skills, and experience among other factors. This position is eligible for a full range of medical, dental, vision, and 401(k) benefits. Additional financial, and/or other benefits, dependent on the level and position offered, may apply. #J-18808-Ljbffr