Administrative Specialist

Job Description

Administrative Specialist

Location: Petaluma, CA
Employment Type: Contract
Work Arrangement: 100% Onsite
Schedule: Monday-Friday | 8:00 AM-5:00 PM (1-hour lunch)
Pay Rate: $20.00-$23.00 per hour


Position Overview

Wheeler Staffing Partners is seeking an organized and detail-oriented Administrative Specialist for a contract opportunity in Petaluma, CA. This fully onsite position supports daily office operations and patient care through a variety of administrative and clerical responsibilities in a professional healthcare environment.


The ideal candidate has strong Microsoft Office skills, particularly in Excel, excellent communication abilities, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Experience working with Electronic Medical Records (EMR) is preferred.


Key Responsibilities

Administrative Support

• Provide general administrative and clerical support for daily office operations.
• Support patient care coordination and related administrative functions.
• Answer phones and communicate professionally with patients, staff, and external contacts.
• Prepare reports, correspondence, spreadsheets, and other business documents.
• Gather, organize, and compile data for reporting and operational needs.
• Maintain accurate office records and documentation.

Data Management

• Utilize Microsoft Office Suite, with a strong emphasis on Excel for data management and reporting.
• Maintain organized electronic and paper filing systems.
• Ensure reports and administrative records are complete and accurate.

Communication & Confidentiality

• Communicate effectively both verbally and in writing.
• Handle confidential and sensitive information with discretion.
• Provide exceptional customer service while interacting with patients, coworkers, and external partners.

Qualifications

Education

• High school diploma or equivalent required.

Experience

• Minimum one (1) year of general office or administrative support experience required.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience using Electronic Medical Records (EMR) preferred.
• Healthcare or medical office experience is a plus.

Required Skills

• Strong Microsoft Excel skills.
• Excellent organizational and time management abilities.
• Strong verbal and written communication skills.
• Professional phone etiquette and customer service skills.
• Ability to prioritize tasks and manage multiple responsibilities.
• High attention to detail and accuracy.
• Ability to maintain confidentiality.
• Ability to meet deadlines in a fast-paced environment.

Why Work With Wheeler Staffing Partners

Wheeler Staffing Partners connects talented professionals with outstanding employers nationwide. We are committed to building meaningful partnerships through trust, transparency, and results. When you work with Wheeler Staffing Partners, you'll receive personalized support throughout your job search while gaining access to rewarding career opportunities with leading organizations.


If you're an organized administrative professional looking to grow your career in a healthcare setting, apply today!

Meet Your Recruiter

Brianna Nava