Maintenance Coordinator

Maintenance Coordinator

Chamberlain - MERIDEN, CT 06451

Job Description

Summary: Maintenance Coordinator is responsible for overseeing and coordinating maintenance activities within the company. Primary goal is to ensure all facilities and equipment are well-maintained to support efficient operations.

Essential Job Functions

Planning:

• Manage MaintainX software including tracking, assigning, and closing out workorders to ensure accurate records for audits and compliance.
• Implement maintenance schedules for equipment and facilities
• Work with external vendors and contractors to procure services, equipment, and supplies required for maintenance activities keeping best pricing and cost savings in mind.
• Develop and manage preventative maintenance schedules to reduce downtime and extend equipment life.
• Reviewing the complete area backlog weekly with the Maintenance supervisors to update priorities
• Ensure clear communication across the organization as it relates to maintenance activities
• Review checklists for equipment, facilities and systems (daily, weekly, monthly, annually).
• Work with management in order to keep periodic service contracts up to date.
• This line of work has plant shut downs for maintenance, upgrades, repairs throughout the year that requires diligence in planning.

Coordination:

• Coordinate with maintenance staff, contractors, and other relevant parties to ensure timely maintenance activities and manufacturing reliability
• Oversee shipping and receiving of maintenance parts, ensuring accuracy and tracking.
• Conduct the daily Maintenance Coordination meetings and ensuring the agenda is followed
• Purge the backlog of unnecessary completed work and develop a work schedule for the following week
• Assign routine PMs to appropriate team member as they come due.
• Create common touchpoints with contractors so they know what work is upcoming

Record Keeping :

• Maintain accurate records of maintenance activities including work orders, inventory of spare parts, and equipment.
• Document basic procedures for core systems (Boilers, Hot Water, Air, Ammonia, etc) & service cadences
• Determine streamlined portfolio of suppliers for parts
• Responsible for all contractors on site, including sign ins, GMP's, COI's, etc
• Ensure Contractors follow all billing guidelines
• Sign off on work done
• Create purchase orders and file by vendor. Fill out Credit card purchase sheet.
• Log all purchases and file receiving paperwork.
• Refine, manage and keep up to date Contractor COI Program.

Safety Compliance:

• Comply with OSHA Safety and all company, USDA, FDA regulations for food plants. This requires the understanding of HAACP and SSOP plans and the ability to comply with these regulations.
• Ensure shop cleanliness and organization

Continuous Improvement :

• Suggest and implement process improvements to increase machinery efficiency and reduce downtime.
• Support project coordination across new equipment installations, upgrades, and special initiatives.
• Generate monthly reports regarding Maintain X performance (group & individual) distribute to Manager and Plant Manager.
• Develop a standard filing program for all hard copies of Equipment operating & parts Manuals and file all existing and future paperwork within this system.
• Modernize the operations of maintenance

Inventory Management :

• Responsible for proactive inventory control and management
• Monitor spare parts inventory and collaborate with procurement to ensure timely availability of required components.
• Catalog and log all spare parts into Maintain X, sticker and organize all parts. Work with team to set min/max quantities and ensure these quantities are being held to.

Other responsibilities may be assigned as the role evolves with our growing organization.

Qualifications

Job Safety Requirements:

• Ensuring unsafe acts or conditions are reported promptly for corrective action.
• Empowered to stop a task if there are safety concerns so that corrective action can be taken.
• Auditing your processes and environment.
• Engaged with the safety committee to continuously improve our plant safety performance.

Job Requirements:

• Required – Associates or higher education in Business Management or other similar discipline.
• 3 to 5 year of experience in a fast paced production environment – food experience is preferred.
• Familiarity with CMMS systems (Maintain X experience preferred)
• Ability to read technical manuals, blueprints, and schematics.
• Knowledge of Microsoft word, excel, and outlook.
• Familiarity with maintenance tools and equipment.
• Familiarity with store rooms / hardware.
• Problem-solving skills to diagnose and resolve technical issues.
• Must be physically fit and able to work on feet most of the day. Capable of lifting 50 pounds repetitively.
• Attention to detail and a commitment to safety protocols.
• Good communication skills to interact with other team members and management.
• Ability to independently examine information and/or situations, evaluates potential impact, options and makes recommendations.