Accounting Specialist

Job Description

Job Description

Accounting Specialist – Temp-to-Hire

Location: North Tulsa, OK 74110

Schedule: Full-Time | 100% On-Site

Pay: Starting at $20.00/hour, depending on experience

Employment Type: Temp-to-Hire

Position Overview

We are seeking a dependable and detail-oriented Accounting Specialist to join a small, collaborative team in North Tulsa. This temp-to-hire opportunity will support day-to-day accounting and administrative functions while learning and assisting with the responsibilities of the Office Manager. The ideal candidate will have a strong accounting foundation, excellent attention to detail, and the ability to work independently while supporting multiple departments. Experience with Oklahoma sales tax reporting and payroll is highly preferred.

Key Responsibilities

Accounts Payable & Vendor Management

• Process vendor invoices and payments while verifying accuracy and maintaining expense records.
• Maintain vendor documentation and assist with purchase order tracking.
• Coordinate with technicians and internal departments regarding purchasing and vendor needs.

Accounts Receivable & Billing

• Process and audit customer payments and deposits.
• Prepare and manage customer invoicing and assist with collections.
• Track vendor rebates and related documentation.

Accounting & Recordkeeping

• Maintain accurate employee records, charge accounts, timesheets, and accounting documentation.
• Assist with account reconciliations, journal entries, general ledger activities, and error resolution.
• Maintain spreadsheets and track performance trends across departments.
• Assist with payroll processing and Oklahoma sales tax reporting .

Administrative & Office Support

• Provide general office support, including phone coverage, correspondence, filing, and maintaining an organized workspace.
• Assist the Quality Control Department and Operations Manager with administrative needs.
• Support other areas of the business as needed in a small-team environment.

Qualifications

• 3+ years of accounting experience required.
• 1+ year of customer service experience required.
• Strong understanding of accounting principles, including debits and credits, double-entry bookkeeping, journal entries, and general ledger accounting.
• Experience with accounts payable, accounts receivable, billing, reconciliations, and general accounting functions.
• Strong attention to detail and analytical skills with the ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Must be comfortable working full-time, 100% on-site .
• Payroll experience preferred.
• Oklahoma sales tax reporting experience preferred.
• Distribution or warehouse-office experience is a plus.
• Associate degree in Accounting or a related field preferred; equivalent hands-on accounting experience will be considered.

Ideal Candidate

The ideal candidate is someone who enjoys being a hands-on accounting professional and is comfortable wearing multiple hats in a small office environment. This person should be organized, dependable, proactive, and willing to learn additional responsibilities with the opportunity to grow into a long-term role.

Benefits Upon Permanent Hire

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off