Supplier Diversity Assistant

: JOB Provides various administrative and support functions to the Supplier Diversity and SBE Programs Manager. Administers the coordination and logistics of community outreach events and technical assistance agencies. Assists with training, processing online applications, etc. for supplier diversity initiatives. Coordinates the implementation team on special projects as needed. Prepares presentations and supporting materials for the department. Monitors Supplier Diversity budget reports. Performs other duties in accordance with MSD policies and procedures, as applicable. Composes and creates information for Supplier Diversity ads and the MSD Supplier Diversity website. Enters data in various supplier diversity systems. Assists in representing MSD at public events and communicates information about supplier diversity opportunities, as needed. EXAMPLE OF DUTIES Delivers oral presentations, prepares and distributes written information, and answers various supplier diversity MBE/WBE and SBE program related questions. Monitors and tracks the status of procurements. Provides administrative assistance regarding the Supplier Diversity Advisory Council as directed by the Manager. Prepares data reports for management information, compliance and utilization. Coordinates a variety of MSD resources to accomplish a professional exhibit and employee participation at Supplier Diversity Department events. Coordinates administration support efforts for the Joint Utility Reception and other outreach events. Responsible for the preparation, mailing, posting and/or electronic broadcast communication updates in the diversity software management system pertaining to the MBE/WBE/SBE policies and other pertinent MSD notifications to contractors/consultants/service vendors as related to Supplier Diversity. Schedules post-award debriefing meetings with unsuccessful and nonresponsive bidders. Prepares presentations and supporting materials for the department as needed by the Manager. Makes departmental purchases of logo promotional items. Orders department office supplies. Monitors the departmental budget. Tracks MBE/WBE waivers on construction projects. Serves as the records and information custodian and open records request representative from the Supplier Diversity Department. Maintains and organizes department files and records, and uploads procurement documents to eB/Alim. Distributes incoming department mail. Coordinates calendars and phone calls. Processes check requests. Composes, prepares and distributes correspondence that may be sensitive and confidential. Coordinates travel arrangements and expense reports. Organizes, coordinates and schedules supplier diversity training with MSD personnel, and others. Coordinates and distributes Supplier Diversity advertisements to strategic business, nonprofit organizations. Monitors the department outreach schedule and events for publishing opportunities, sponsorships, and contributions to strategic nonprofit partners. Posts and monitors information on social media. Organizes and schedules meetings, takes meeting minutes, and maintains calendar and agenda. Enters requisitions for the Supply Chain and Economic Inclusion Division, as needed. Performs other duties as assigned. SUPPLEMENTAL INFORMATION Associate degree in business, communication or a related field; three or more years of administrative experience; an equivalent combination of education and experience may be substituted. Must possess a valid driver's license. Must have safe work and driving habits.