Project Manager

ROLE OVERVIEW The Project Manager supports Pivot Energy’s owner-side project delivery function from formal handoff out of preconstruction and contract readiness through engineering, procurement, permitting, construction, commissioning, testing, turnover, and final closeout. This role is accountable for leading project execution with discipline across scope, budget, schedule, quality, safety, compliance, documentation, and stakeholder alignment The Project Manager acts as the primary project-level operator on behalf of Pivot, translating negotiated commercial terms, preconstruction assumptions, budgets, schedules, and risk positions into executable plans and controlled outcomes. The role protects Pivot’s business interests while coordinating internal stakeholders and external partners including EPCs, suppliers, engineers, utilities, AHJs, owner’s engineers, independent engineers, asset management, revenue operations, legal, project finance, procurement, accounting, compliance, and operations. This role materially supports Pivot’s eight focus areas throughout execution: Stakeholder Management, Contract Management, Quality Management, Financial Management, Schedule Management, Compliance Management, Risk Management, and Document Management. This role sits primarily within the execution phase of the project lifecycle and is responsible for maintaining continuity, control, and accountability across the following stages: Preconstruction handoff and execution readiness EPC and subcontract execution alignment Engineering phase Procurement phase Permitting phase Construction through Mechanical Completion Mechanical Completion through Substantial Completion, including commissioning, performance testing, and capacity testing Substantial Completion through Final Completion Turnover to O&M, Asset Management, Revenue Operations, and Finance Internal project closeout and record completion 1. Stakeholder Management Serve as the primary project-level coordination lead across internal teams and external delivery partners. Maintain alignment among Preconstruction, Engineering, Construction Management, Procurement, Accounting, Legal, Compliance, Project Finance, Asset Management, Revenue Operations, O&M, EPC contractors, utilities, AHJs, OE, and IE. Lead regular project working sessions, health reviews, lookaheads, milestone coordination meetings, and issue-resolution meetings. Ensure stakeholders understand current project status, forecast dates, financial exposure, required decisions, and open risks. Escalate aged decisions, unresolved cross-functional conflicts, and issues that threaten cost, schedule, quality, or commercial outcomes. Preserve continuity from preconstruction assumptions and negotiated contract positions into live project execution. Coordinate APMs, coordinators, consultants, and external partners to support clean execution and timely issue closure. 2. Contract Management Administer Prime EPC agreements, sub-EPC agreements, purchase orders, exhibits, notice provisions, milestone obligations, and change management requirements. Understand how contract terms, scope exhibits, specifications, schedule commitments, owner obligations, payment mechanics, and relief provisions interact in execution. Issue, track, and preserve formal notices in accordance with contractual requirements and Delegation of Authority. Manage change events, change orders, claims support, and commercial issue resolution with appropriate internal review and escalation. Coordinate with Legal and leadership on disputed scope, entitlement positions, contractor nonperformance, schedule relief requests, and material deviations from negotiated terms. Maintain disciplined contract logs, issue logs, deviation trackers, and records needed to support enforceable project administration. Ensure preconstruction handoff items, scope clarifications, negotiated assumptions, and unresolved commercial risks are actively managed in execution. 3. Quality Management Ensure project quality expectations are translated from contract and design documents into execution controls. Coordinate with Construction Management, Quality, Engineering, EPCs, and vendors to manage submittals, inspections, testing, punch, NCRs, and closeout requirements. Support constructability awareness throughout execution and identify quality risks before they turn into rework, delay, or warranty exposure. Ensure major material warranties, turnover packages, commissioning records, test reports, and required as-built and acceptance documentation are complete and traceable. Support disciplined preparation for Mechanical Completion, Substantial Completion, Final Completion, and performance and capacity testing milestones. Reinforce the expectation that quality is a control mechanism, not a cleanup activity at the end of the job. 4. Financial Management Own project-level financial control within approved authority, including budget management, commitment alignment, change-event forecasting, contingency usage, and cost-to-complete forecasting. Maintain clear visibility into project budget, cost exposure, projected final cost, and pending commercial decisions. Manage Estimate-to-Complete, Cost-to-Complete, Estimate at Completion, cash flow awareness, and forecast updates in accordance with company standards. Work across Procore, Sage Intacct, Salesforce, Power BI, and related reporting tools to maintain the single source of truth for project financial data. Review invoices, pay applications, lien-waiver alignment, milestone backup, and commercial support for payment processing. Ensure budget changes, change events, and contingency draws are documented with clear issue, cause, impact, options, resolution, and timing logic. Protect continuity from approved contract value to live execution budget to final project closeout. Understand job costing methodologies, cost codes, cost types, budget alignment, and the relationship between project controls and portfolio reporting. 5. Schedule Management Develop, maintain, review, and manage baselined CPM or logic-based schedules for assigned projects. Ensure schedule logic reflects execution reality, procurement durations, engineering dependencies, utility constraints, permitting timing, access constraints, commissioning sequencing, and contractual milestone obligations. Lead 3-week lookaheads and near-term coordination reviews to drive predictable field and stakeholder execution. Identify critical path risk, out-of-sequence work, milestone slippage, and secondary impacts early enough to influence outcomes. Coordinate schedule recovery planning where required and evaluate the schedule implications of design changes, delays, procurement constraints, and contractor performance issues. Preserve the distinction between contract dates, internal forecast dates, and risk-adjusted operational dates. Ensure schedule assumptions remain traceable from preconstruction handoff through project completion and closeout. 6. Compliance Management Ensure execution activities support documented compliance obligations, including safety, environmental requirements, PWA, Domestic Content, FEOC, QA/QC, and funding-related documentation. Coordinate with Compliance, Legal, Project Finance, Accounting, Construction Management, and contractors to surface and address compliance gaps early. Ensure compliance requirements are translated into execution behaviors, documentation requests, milestone readiness, and payment support. Track project documentation required for audits, lender or investor review, closeout, and long-term asset support. Adapt project controls and execution expectations when policy, funding, or compliance requirements change. Support clean turnover of compliance-related records to downstream stakeholders. 7. Risk Management Maintain a proactive, quantified project risk register with clear mitigations, owners, timing, and escalation thresholds. Distinguish facts, assumptions, interpretations, active issues, unresolved risks, and probable exposures. Identify and escalate scope, schedule, budget, procurement, utility, permitting, compliance, quality, and contractor-performance risks early. Use change events and issue logs as control mechanisms to forecast known cost and schedule movement before formal change orders are complete. Evaluate second-order impacts, including effects on financing, turnover timing, revenue start, counterparties, and stakeholder confidence. Support disciplined decision-making under incomplete information. Protect the business without losing sight of long-term partner relationships and execution practicality. 8. Document Management Maintain disciplined project records across contracts, schedules, budgets, commitments, submittals, notices, change events, change orders, turnover files, compliance documentation, and closeout packages. Ensure Procore and approved systems are accurate, current, and usable as the operative record. Protect version control, naming conventions, dashboard accuracy, and traceability of decisions and approvals. Ensure project records preserve continuity from contract execution through turnover and internal closeout. Support reliable portfolio reporting by maintaining clean, timely, and complete project data. Ensure project documentation supports financing, audit, warranty, asset management, and internal governance needs. 9. Behavioral / Judgment Standards Cultivate and Protect relationships while protecting Pivot’s business interests. Operate effectively when facts are incomplete and timing still matters. Distinguish facts from assumptions, interpretations, and noise. Use process, documentation, and system discipline as control mechanisms. Escalate risk early rather than late. Preserve continuity from preconstruction handoff to final closeout. Make commercially and operationally sound recommendations rather than only reporting activity. Maintain composure and clarity under deadline pressure and stakeholder friction. Influence outcomes without needing formal authority over every participant. Recognize when collaboration, escalation, or firmness is required. Hold a high bar for data hygiene, documentation quality, and follow-through. Support predictable, consistent, and reliable delivery outcomes CORE CAPABILITIES Organized and detail-driven Strong ownership mentality Commercially aware Process disciplined Calm under pressure Clear communicator Strong at follow-through Able to manage ambiguity without losing control Good judgment on escalation Comfortable leading through influence Committed to consistency, predictability, and reliability SUCCESS MEASURES Projects move from handoff into execution with preserved commercial, schedule, and scope continuity. Contract obligations are administered cleanly and enforceably. Budgets, forecasts, contingencies, and cost exposures are visible, timely, and credible. Schedule performance is actively managed rather than passively reported. Risks are surfaced early enough to influence outcomes. Change events and change orders are captured before they become unmanageable. Data in Procore and linked reporting environments is accurate, current, and decision-useful. Milestone readiness for NTP, MC, SC, FC, commissioning, performance testing, capacity testing, and turnover is organized, documented, and predictable. Stakeholders trust the Project Manager’s communication, records, and judgment. Handoffs to O&M, Asset Management, Revenue Operations, Accounting, and leadership are complete and reliable. KPI FRAMEWORK Core Quantitative KPIs On-Time Delivery: at least 90% on-time completion for Permit Submission, Mechanical Completion, Substantial Completion, and Final Completion. Forecast Accuracy: maintain cost and schedule forecasts within 20%. Data Hygiene: 100% weekly dashboard refresh compliance and logging of change events within 2 business days. Risk Management: maintain a proactive risk register with at least 90% sterility and quantified mitigation actions. Additional Operating KPIs Monthly forecast submission completed on time and supported by current schedule logic. All formal notices issued within contractual timing requirements. Change-event log current and aged items actively managed. NCRs, punch, testing deficiencies, and turnover deficiencies tracked to closure. SC and FC documentation packages materially complete at time of milestone submission. Internal stakeholder confidence in PM reporting, handoff quality, and issue management. No unresolved system-data mismatches that impair project or portfolio reporting. Commissioning, performance testing, and capacity testing readiness achieved on time and with complete supporting records. Recruitment Agency Notice : We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role. ABOUT PIVOT Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and families. We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities. As a Certified B Corporation and one of Denver’s “Best Places to Work” , we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report . At Pivot, our core values guide our work internally and externally: Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet Balance – Put family first; work hard/have fun Determination – Find ways to be successful no matter how difficult the challenge Professionalism – Impress everyone we touch, be a team player Honesty – Be truthful and transparent, externally and internally Kindness – Create an environment where kindness, empathy, and vulnerability are embraced DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot. Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging. EEO STATEMENT Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background. #J-18808-Ljbffr