Assistant Project Manager for General Contractor

Job Description

Job Description

In-Person Monday - Friday, 8:am - 5:pm
Must live WITHIN 10 miles / 1-hour of Santa Monica.

This role is heavily administrative and requires great executive function skills and 5-years experience working for a General Contractor. 
Management of small projects included.

Salary:  $85,000 - $95,000.

Benefits
• Paid Time Off
• Health Insurance (75% paid)
• 401K Plan, (non matching)
• (6) Holidays Paid
• (5) Sick Days Paid

 

Essential Responsibilities

• Reading & Interpreting Plans: Must be proficient in reading and interpreting plans...A MUST!
• Schedule of Values (SOV): Must have extensive experience creating and updating an SOV for the duration of the project.
• Document Control :  Create, Update, File, and Track construction documents accurately and in an organized manner among project leaders and all internal personnel.
• Communication:  Document all correspondences by phone, text, and in person between project leaders, subcontractors, vendors, and internal personnel.
• OAC Meeting Mgmt.: Track and document meeting minutes to air on the side of the company’s best interest.
• RFP’s:  Create per plan provided, track, and follow up with to meet requested deadlines, see (RFP System).
• Take Offs: Assist Sr. PM performing take-offs as needed, on and off site.
• Value Engineering: Assist Sr. PM with take-offs, optimizing construction costs and profit
• Bid Leveling: Qualify subcontractor’s proposals to ensure they are equal in scope and that they all have the same exclusions, manpower, and time of completion.
• Compliance :  Work with Risk Mgmt., to ensure all vendors are insured and active prior to awarding contracts and scheduling them.
• Negotiations: Among suppliers, vendors, and subcontractors for best pricing.
• Trade Buyouts: Create and Track Subcontractor Contracts with SOW, QTYs, SF/LF, Lead-Times, Schedule, and Costs, see (Subcontractor Contract Template).
• Vetting Pricing:  Review each estimate per trade apples-to-apples for most inclusive and cost-effective pricing.
• Contracts per Subcontractors & Clients: Create and disperse subcontracts to vendors and clients.
• Subcontractor Coordination: Schedule and coordinate subcontractors per project schedule to ensure project is on schedule.
• RFI Mgmt.:  Create, File, Track, and Follow Up per company standards, see (RFI System).
• Submittals & Transmittals:  Create, File, Track, and Follow Up per company standards, see (RFI System) and (Submittal System).
• PCO Mgmt.: Create, File, and Track PCOs and COs per company systems, see (Potential Change Order System).
• Change Orders :  Create, File, and Track PCOs and COs per company systems (Change Order System).
• CO Pricing :  Research best pricing to ensure company profit margins are met, per company standards, see (CO Pricing System).
• Blueprint Changes :  Track changes in plans by working adding to the uploaded latest set in Procore.
• Budget Reconciliation: Conduct Internal Budget Adjustments, to optimize fund allocation and commitment satisfaction.
• Purchase Orders: Create, Order, and Track material orders per project as needed, see (Purchase Order System).
• Cost Coding: Allocate cost-codes to subcontractor's invoices and purchase orders for the company to perform Job-Costs to determine profit margins, see (Cost Code System).
• Inventory:  Receive shipments and take inventory accurately.
• Quality Control: Perform site walks to verify company quality standards are met.
• Safety:  Perform site walks to ensure weekly Safety Meetings are being held and the sites are clean to company standards, see (Safety & Cleaning System).
• Permit Expediting:  Submit and track status of permits as required.
• Close Outs: Create close out manuals using all submittals, RFIs, and all required info from the client.

Technology Requirements 

• Buildertrend / Procore
• Microsoft Project
• DocuSign
• Dropbox
• Excel and Word
• Emails, etc.
• Bluebeam

If you have a strong Team background, give us a call.

Thank you!