Operations Specialist

Starting Date: Immediately Job Description The Spark “Operations” Specialist manages day-to-day and many long-term operations in the running of an effective and efficient school. As such, the Specialist plays a crucial role in facilitating strong instructional and student support. The Specialist owns critical domains such as family communication, purchasing and budgeting, technology management, and assessment platform and logistics management. Therefore, a positive, productive, detail‑oriented, and strategic‑minded leader in this role is essential to the success of our students and staff. Responsibilities Manage all operational systems for technology infrastructure in our school, for our students, and for our staff. Facilitate strong and meaningful partnerships with families, including managing school‑wide development and organizing and running the Parent‑Teacher Organization (PTO) and School Leadership Team (SLT). Manage all school‑wide communication, including letters, memos, calls, and messages to families on behalf of staff, and manage all teachers in family communication. Based on the principal’s stated needs, manage all purchasing and budgetary decisions in our school, including running regular budget reports, making strategic purchasing decisions, and managing procurement and purchasing logistics. Manage all testing logistics, including rostering in platforms, managing appropriate testing supplies, preparing and assigning spaces and proctors, and ensuring accommodation resources are appropriately determined and supplied. Manage, organize, and support teachers in obtaining teaching credentials. Support smooth and efficient operations in our school building, including management of all supplies, proactively and reactively supporting technology issues, and responding to coverage needs. Lead and support strong operations for student and family‑facing events and celebrations in our school, including awards ceremonies, family nights, field trips, and student events. Go out of his/her way to positively greet and make families, students, and visitors feel welcome – in person, on the phone, and through email. Manage efficient and timely payroll process for all Spark Academy Staff. Develop and maintain accurate student records and data systems, including internal and external platforms and systems of student data. Manage enrollment of new students and student paperwork systems to ensure accurate and strategic rostering and strong student orientation systems. Lead an advisory of 8–12 students weekly and serve as a mentor and family communication liaison for this group of students. Perform all other duties as directed by administration. Qualifications Detail orientation and ability to manage complex tasks. Experience with project management. Experience with managing large amounts of tasks with high levels of dependability and follow‑through. Fluency with Microsoft and Google systems. Ability to thrive in a fast‑paced, entrepreneurial environment. Consistently positive and professional approach and mindset with all stakeholders. Passionate belief in improving the minds and lives of young people. Evidence of self‑motivation and willingness to be a team player. Capacity to remain positive, calm, and focused when faced with unexpected challenges. Strong interpersonal and communication skills. Fluency in Spanish strongly preferred. High School Diploma required; College degree preferred. Position Type: Full‑time Salary: $50,000 to $65,604 Per Year Job Categories: Support Staff > Administrative Assistant, Support Staff > Clerical, Support Staff > Secretary Job Requirements High School/Trade School degree preferred. Citizenship, residency, or work visa required. Contact Information Amy Heuton, Assistant Principal 165 Crawford Street Lawrence, Massachusetts 01840 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr