Accounts Payable Coordinator

Pacers Sports & Entertainment Mission

At Pacers Sports & Entertainment (PS&E), our mission is simple: make everyone a fan. As the home of the Indiana Pacers, Indiana Fever, Noblesville Boom, Pacers Foundation, and Gainbridge Fieldhouse, we create unforgettable experiences and elevate our community by bringing the pride and hustle that defines us in everything we do. We believe our greatest impact comes from putting people first, competing with integrity, and striving to do more for our community than they could ever do for us. We Push the Pace by embracing innovation, uniting around shared goals, and hustling with humility at all levels. Whether we're creating memorable moments for fans or supporting the team behind the team, collaboration is always valued, every contribution matters, and each day is an opportunity to help our organization and community thrive.

Accounts Payable Coordinator Position

The Accounts Payable Coordinator's primary responsibilities will include high-volume invoice processing and support with related accounting needs for the consolidated companies of Pacers Sports & Entertainment. This person will also be responsible for researching and resolving invoicing issues, vendor remittance questions and general accounts payable inquiries. They will provide internal and external clients with analytical support on an as needed basis.

Essential Duties and Responsibilities

Maintain a detailed understanding of all Accounts Payable functions, including invoice processing and check/ACH/wire disbursements.

Utilize and maintain accounts payable module and software.

Research and resolve vendor billing discrepancies.

Ensure that all automated billing activity has been successfully processed.

Receive and verify invoices, confirming that each transaction complies with financial policies and procedures, uses the appropriate account codes, and includes the required approval.

Request W-9 forms from new vendors, add, modify, and close vendor profiles.

Maintains accounts payable files and records.

Assists with preparation and documentation of month end accruals and other monthly closing support.

Work with the Procurement Department and carry out 2-way matching functions.

Manage workflows to ensure fast processing and approvals of payments.

Build effective working relationships across departments and business units to obtain timely and appropriate invoice approvals.

Reconcile vendor statements to ensure that accounts are up to date and correspond with vendors to clear discrepancies.

Support accurate and timely A/P disbursements, including scheduled payment runs and off-schedule check requests.

Follow established Accounts Payable policies, procedures, and control processes to ensure accuracy of Accounts Payable.

Organize and sort incoming mail in preparation for processing.

Support the external auditors in periodic testing and account analysis requests.

Maintain relationship with internal employees and suppliers, providing timely feedback to inquiries.

Prepare and file 1099's and unclaimed property on an annual basis.

Other duties as assigned.

Qualification Requirements

To perform this job successfully, an individual needs to be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

4-year college degree in accounting, or related field preferred.

Language Skills

Ability to read, analyze, and interpret instructions and reports. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from Manager, Clients, Customers, and the general public. Needs to be able to handle internal and external customer inquiries in a positive and professional manner.

Mathematical Skills

Knowledge to apply mathematical operations and perform these operations in the course of their daily work. These basic mathematical operations may include tasks such as analyzing costs, figuring statistics, and performing accounting functions such as balancing accounts, analyzing accounts, etc.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret directions.

Problem Solving Requirements

Employee needs to make independent decisions when account coding and preparing reports. Employee needs to exercise discretion and independent judgement when dealing with confidential information.

Computer Skills

Employee should have a strong working knowledge of Microsoft Excel and Microsoft Word. Knowledge of and experience using General Ledgers Systems: Dynamics 365 preferred. Employee may be required to learn other software packages to perform their job duties.

Physical and Environmental Demands

The physical demands described here are representative of those that needs to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

Employee needs to have excellent organizational and analytical skills.

While performing the duties of this job the employee is regularly required to:

• Sit
• Stand
• Walk
• Use 10 key calculator
• Use computer
• Speak, hear, and write

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually moderate.

The noise level in the Fieldhouse/game environment is usually loud.

The stress level may become high during certain times of the year.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Pacers Sports & Entertainment