Billing Specialist

Billing Specialist

We are seeking a detail-oriented and proactive Billing Specialist to join our dynamic finance team. In this role, you will be responsible for managing the entire billing process, ensuring accuracy and timeliness in invoicing, accounts receivable management, and financial data entry. Your expertise in various accounting software and systems will support our commitment to maintaining precise financial records and compliance with industry standards. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting, data analysis, and customer service will drive operational excellence.

Duties

• Prepare, review, and send accurate invoices using multiple financial software platforms such as Workday, Paychex, QuickBooks, Sage, Xero, and others.
• Manage accounts receivable processes including collections, payment processing, and account reconciliation to optimize cash flow.
• Perform detailed balance sheet reconciliations and general ledger accounting to ensure financial accuracy in accordance with GAAP and governmental accounting standards.
• Handle data entry tasks with precision, including journal entries, account analysis, and maintaining confidential financial information.
• Conduct accounts payable activities such as verifying vendor invoices and processing payments efficiently.
• Utilize spreadsheets and Excel data analysis techniques for reporting, trend analysis, and identifying discrepancies or anomalies.
• Ensure compliance with internal controls such as SOX regulations while supporting audit processes related to financial systems like Workday or PeopleSoft.
• Assist with month-end closing procedures, including account reconciliation and ledger review.
• Provide excellent customer service by responding promptly to internal inquiries regarding billing issues or account status.
• Support budgeting activities through accurate data entry and financial concept application.

Experience

• Proven experience in accounting or finance roles with a focus on billing, accounts receivable/payable management, or bookkeeping.
• Strong familiarity with accounting software such as QuickBooks, Sage, Xero, PeopleSoft, Ceridian, UltiPro, ADP or Kronos is highly preferred.
• Knowledge of GAAP (Generally Accepted Accounting Principles) and governmental accounting standards is essential.
• Experience working within public accounting firms or corporate accounting departments is advantageous.
• Demonstrated ability to perform detailed account reconciliation using tools like Excel for data analysis and report generation.
• Ability to handle confidential information with integrity while maintaining high levels of accuracy in data entry and account analysis.
• Excellent numeracy skills combined with a solid understanding of debits & credits, journal entries, double-entry bookkeeping, and general ledger reconciliation.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.

Pay: $29.75 - $35.81 per hour

Benefits: 401(k), Health insurance, Paid time off, Dental insurance, Relocation assistance

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