Admissions & Operations, Sr. Analyst

Department
BSD MST - Staff

About the Department
Founded in 1967, The University of Chicago Medical Scientist Training Program (MSTP) is one of the nation's longest-running physician-scientist training programs. It prepares future leaders in academic medicine through rigorous scientific and clinical training, equipping students to pursue careers in biomedical research and tackling pressing challenges in medical science. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Job Summary
The Admissions & Operations, Sr. Analyst is responsible for coordinating all administrative aspects of the MSTP recruitment and admissions process and managing the daily operations of a small, fast-paced office. Serving as the primary point of contact for prospective students, this role requires exceptional professionalism, strong organizational skills, and clear, responsive communication.

This position maintains a regular on-site presence to assist drop-in students, respond to inquiries, and ensure access to office resources. The Admissions & Operations, Sr. Analyst reports to the Executive Director of MSTP and collaborates closely with faculty leadership to support program goals and operations.

Responsibilities

• Serves as the primary point of contact for prospective students.
• Leads recruitment and outreach strategy and events (including minimal travel, as needed), representing both MSTP and the broader BSD graduate programs.
• Manages the operational components of the admissions process, including coordinating admissions committee meetings, overseeing application screening and review, developing interview day schedules, and leads communication with faculty, current student volunteers, and administrative interviewers.
• Partners with Graduate Admissions Professionals (GAPP) and the Pritzker School of Medicine to ensure admissions processes and offers comply with institutional and federal guidelines.
• Plans and executes MSTP Revisit (Second Look) events in coordination with Pritzker Revisit programming.
• Maintains a daily on-site presence to support access to office resources and assist drop-in students.
• Supports MSTP's business operations finance and accounting functions in accordance with university systems, policies, and guidelines, including travel and reimbursement processes.
• Coordinates schedules for students, faculty, and staff for meetings, events, and program activities.
• Assist the Assistant Director of Student Affairs with programmatic initiatives as needed.
• Oversee procurement of goods and services for events, including vendor communication and coordination.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
• Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Master's Degree in a related field.

Experience:

• 2+ years' experience in academic admissions or recruitment.
• Project and event management experience.
• Familiarity with institutional purchasing and finance processes.
• Advanced knowledge of Microsoft Office and Adobe Suite products.

Preferred Competencies

• Demonstrated flexibility and ability to multi-task constantly changing demands and deadlines.
• Ability to communicate professionally with prospective and current students, faculty, and administrative partners at all levels in the University.
• Project management skills and ability to troubleshoot.
• Attention to detail.
• Ability to take initiative and resolve problems independently, and as a part of a team.
• Ability to maintain confidentiality

Working Conditions

• Office Environment.
• Weekend/Evening hours: As needed to support events.
• Travel: <10%.

Application Documents

• Resume (required)
• Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Student Affairs & Services

Role Impact
Individual Contributor

Scheduled Weekly Hours
40

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Salary

FLSA Status
Exempt

Pay Range
$60,000.00 - $75,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.