Registrar - High School (In District Employees Only)

Job Title

Registrar-High School

Job Summary

Under the direction of a Coordinator of Guidance or an Assistant Principal III, maintain accurate records of students' completed course work; provide information concerning such records as required.

Job Description / Essential Elements

SANTA ANA UNIFIED SCHOOL DISTRICT REGISTRAR-HIGH SCHOOL BASIC FUNCTION: Under the direction of a Coordinator of Guidance or an Assistant Principal III, maintain accurate records of students' completed course work; provide information concerning such records as required. DISTINGUISHING CHARACTERISTICS: Incumbents in this classification work at the high school level and have responsibility for student records at a comprehensive high school, grades 9-12. REPRESENTATIVE DUTIES: Maintain permanent records of students' completed course work including grades, grade changes, test scores, student deficiencies and other academic achievements of students; maintain other reports and records as necessary. E Process records and forms for registration of students; review and check forms for accuracy and completeness; request records of new students from previous schools; post transcript information from other schools to the District system. E Provide necessary paper work and computer-related activities to drop students from master student file upon their withdrawal; maintain records of such transmittals. E Prepare overall grade point averages; prepare lists of special class rankings; process and maintain related records. E Prepare and send copies of transcripts upon request to schools, colleges, scholarship sponsors and other authorities. E Verify student information for insurance, employment, scholarships and athletic eligibility; prepare and distribute information as requested by school administrators. E Order and maintain supplies as assigned. E Provide student record information to students, staff members, parents and the public as permitted by the California Education Code, District policies and other regulations. E Maintain records of students enrolled in special District programs such as Independent Study Program and Teen Parent Program. E Train and supervise clerical and student assistants as assigned. Perform related duties as assigned.

Knowledge and Abilities

KNOWLEDGE OF: Modern office practices, procedures and equipment, including the use of a computer. Record-keeping techniques. Applicable sections of State Education codes. English, grammar, spelling and punctuation. Technical aspects of field of specialty. School district organization, operations and objectives. Graduation requirements and related District policies. ABILITY TO: Compose letters independently. Supervise and train assistants and students in clerical tasks. Operate a variety of office equipment including computers. Make simple arithmetic calculations so as to compute grade point averages. Interpret transcripts from other California schools, other states and countries. Work cooperatively with others. Type at 40 words per minute. Establish and maintain effective working relationships with others. Maintain records and prepare reports. Meet schedules and time lines. Work confidentially with discretion. Communicate effectively both orally and in writing. Perform the essential functions of the job.

Education and Experience

Any combination equivalent to graduation from high school including or supplemented by courses in typing and record-keeping and three years of clerical and typing experience, preferably one year of which involves record-keeping experience in a secondary school office.

Working Conditions

ENVIRONMENT: High school office environment. Constant interruptions. PHYSICAL ABILITIES: Hearing and speaking accurately to exchange information. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Bending at the waist, kneeling or crouching. Sitting for extended periods of time. Lifting or moving objects, normally not exceeding twenty (20) pounds. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. Board Approved: (1/83 12/83) 5/01

Requirements / Qualifications

MATERIALS EDUCATION AND EXPERIENCE: • Any combination equivalent to graduation from high school and two years' experience in general clerical or record-keeping work. REQUIRED ATTACHMENTS: Please attach documents listed below as applications missing attachments will be considered incomplete and therefore will not be considered for an interview. • Resume • High School Diploma In Lieu of the High School Diploma we will accept the following: Proof of BA Degree (Attach copy of degree or transcripts with degree posted) We will NOT accept ANY faxed or e-mailed attachments/documents. This position requires a valid High School Diploma or valid equivalency established by an accredited institution/agency within the United States. Applications that do not include a valid degree will not be considered. If you would like to receive credit for a foreign degree, you may submit your foreign degree to an approved education evaluation service. Any cost of evaluation is the candidate's responsibility. For your convenience, you may visit our website at under the Human Resources link for a list of approved education evaluation services. The District provides this list only as information to prospective job candidates and makes no endorsement on any of the companies listed.