Administrative Manager

NEXGEN Asset Management is seeking a versatile, highly organized, and proactive Administrative Manager to oversee key operational functions and directly support our President and CEO. In this role, you will act as a pivotal link across recruitment, human resources, payroll operations, risk and compliance administration, and executive support. The ideal candidate thrives in a dynamic environment, possesses strong communication skills, and seamlessly manages competing priorities across talent acquisition, business development, project delivery, and internal office administration. This full-time role is based in our Sacramento, CA office. Key Responsibilities Talent Acquisition & Recruiting Job Posting & Sourcing: Collaborate with team leads and executives to draft, refine, and post compelling job descriptions across relevant job boards and hiring channels. Candidate Screening & Interviews: Serve as the primary hiring manager contact to review applications, screen incoming candidates, and conduct initial screening interviews. Interview Coordination: Schedule and coordinate second-round and final interviews between qualified candidates and the internal hiring team/executives. Human Resources & Payroll Administration Payroll Management: Process regular employee payroll accurately and on schedule, manage time tracking, resolve payroll inquiries, and maintain payroll records. Onboarding & Offboarding: Lead the end-to-end onboarding experience for new hires, including payroll and tax setup, documentation, orientation, and system integration. Benefits Management: Oversee employee benefits administration (open enrollment, plan updates, payroll deductions, broker coordination, and employee inquiries). HR Support: Serve as the primary point of contact for employee administrative questions, personnel record updates, and general internal policy guidance. Compliance & Insurance Operations Certificates of Insurance (COIs): Request, track, process, and issue COIs for new and existing clients to ensure active contractual compliance. Compliance Tracking: Assist in maintaining vendor, client, payroll tax, and corporate compliance logs and records. Executive Support & Core Operations Presidential Support: Provide administrative backing to the President & CEO across business development, contracting, and project delivery initiatives. Contracting & Proposals: Help assemble, track, and archive client contracts, agreements, and business development materials. Project Delivery Support: Coordinate logistics, documentation, and reporting to ensure smooth execution of client projects. General Office Management: Maintain smooth daily operations for the Sacramento office Requirements Education: Bachelor’s degree in business administration, Communications, HR or related field. Experience: 7+ years of administrative, office management, or executive support experience (direct experience with full-cycle recruiting coordination, payroll, HR, or compliance strongly preferred). Technical Skills: Proficiency with Applicant Tracking Systems (ATS), payroll platforms, modern office productivity suites (e.g., Microsoft Office 365, Google Workspace), and electronic document management tools. Communication: Exceptional verbal and written communication skills with high precision, professional presentation, and strong attention to detail. Discretion & Judgment: High degree of professionalism, confidentiality, and reliability when handling candidate data, sensitive payroll, HR, and executive matters. Adaptability: Ability to prioritize effectively and work independently in a hybrid environment. Benefits Why Work at NEXGEN Engage with an innovative and intelligent team Fun & progressive culture in a dog-friendly office Flexible work environment Competitive salaries and room for growth Excellent benefits Benefits Paid Time Off (PTO): Starts at 15 days per year, increasing by 8 hours for each additional year of service (capped at 200 hours). Paid Sick Leave: 40 hours per year. Retirement Planning: 401(k) plan eligible after 3 months of service with up to a 4% company match. Healthcare: Competitive health, dental, and vision insurance options. Holidays: Standard paid company holidays. NEXGEN Core Values Courage – Do the right thing & do not be afraid of taking smart risks Be bold and make intelligent decisions Take initiative even when faced with adversity Innovation – Promote innovation & continuous improvement Approach work with intellectual curiosity Follow best practices of the industry Respect – Treat others with respect & professionalism Be honest, open, and forthright Approach the organization, clients and team with integrity Proactive – Anticipate & take the initiative to achieve results Be aware of the situation and environment Anticipate needs and take initiative to address them Results – Deliver exceptional results Hold yourself accountable to deliverables and deadlines Strive for excellence Community – Build a community of co-workers and clients Family-driven culture of teamwork Connect on a personal level with team and clients NEXGEN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr NEXGEN Asset Management