Document Scanner - Data Entry Specialist

Location: Downtown Pittsburgh, PA (500 Ross St — G-Level)

Pay Rate: $19.00 – $20.00 / hour

Position Type: Full-Time, Temp-to-Perm

Schedule: Monday – Friday | 8:00 AM – 5:00 PM (40 hours/week)

Parking/Commute: Downtown location (No free/onsite parking; accessible via public transit/paid garages)

About the Role We are seeking a detail-oriented Document Scanner & Data Entry Specialist to join our team in Downtown Pittsburgh.

Operating in a production-focused mail center environment, you will be responsible for scanning, indexing, classifying, and verifying high-volume client documents. The ideal candidate possesses fast and accurate typing skills, comfort with document imaging software and technology, and a commitment to maintaining strict privacy and accuracy standards under tight deadlines.

salary: $19 - $20 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

• Document Indexing & Data Entry: Review and classify scanned documents by verifying form fields and accurately entering alpha-numeric data into pre-defined client fields.

• Quality Assurance: Meticulously inspect digital images to ensure clear scanning quality, proper page alignment, and defect-free output.

• SLA & Business Rule Compliance: Match paperwork to corresponding client accounts while adhering strictly to client Service Level Agreements (SLAs), business rules, and legal/privacy guidelines.

• Data Security & Ethics: Protect organization assets, uphold strict ethical standards, and safeguard non-public personally identifiable information.

• Cross-Operational Support: Assist team members across other mailroom and document production areas as needed to meet daily deadlines.

Qualifications & Requirements

• Education & Experience: High School Diploma or equivalent required; prior experience in high-volume data entry, document imaging, or production office services preferred.

• Technical Skills: Fast, accurate alpha-numeric typing skills; familiarity with document imaging software and digital scanning tools is a strong plus.

• Key Traits: Exceptional attention to detail, strong initiative, a results-oriented mindset, and a willingness to quickly adapt to new hardware and software.

• Production Mindset: Ability to thrive in a fast-paced, team-based environment while consistently meeting operational output goals.

Skills

• Entering Data
• 10-Key
• Typing Skills
• Data Entry
• Basic Computer Skills
• Filing
• Data Collection
• Data Processor

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.