Senior Accounts Payable and Receivable Representative

Position Overview Department: Housing & Residence Life Compensation: $20.55 per hour This role supports students by ensuring accurate and timely financial transactions related to accounts payable and receivables operations. Core Responsibilities Oversee accounts payable and procurement operations, including requisitions, purchase orders, invoices, change orders, vendor payments, and purchasing card activities, ensuring compliance with university, state, and departmental policies and internal controls. Conduct financial reconciliation and analysis of vendor statements, encumbrances, liability accounts, and transactional activity; research and resolve discrepancies to ensure accurate classification and reporting in Workday. Ensure financial data accuracy across enterprise systems by reconciling and validating transactions between the residential management system (StarRez) and Workday. Accounts Receivable and Student Accounts Manage and review student housing accounts, monitoring balances and producing regular aging, delinquency, and management reports for the Assistant Director of Housing Operations and Budget. Analyze, verify, and maintain accurate student financial data using Workday and housing‑specific systems (StarRez). Monitor student financial aid disbursements to ensure coverage of housing charges. Ensure accurate assessment and posting of rent, damage charges, cleaning fees, and miscellaneous housing fees. Prepare, issue, and track rent assessment invoices for third‑party vendors. Monitor delinquent accounts and ensure departmental collection procedures are followed. Provide housing credit information to authorized off‑campus agencies upon receipt of student consent, ensuring confidentiality and timely response. Analysis, Reporting, and Support Support the Assistant Director with budget projections, cost analysis, and year‑end close activities. Assist with compiling departmental deposits and supporting year‑end accounts payable and receivable closing procedures. Develop and maintain collaborative working relationships with campus partners to support effective service delivery and financial accuracy. Provide functional guidance and training to OPS Accounts Payable/Receivable staff and student assistants on accounts receivable processes, refund procedures, and applicable financial systems. Train staff on policies related to Financial Aid, Scholarships, Grants, Florida Prepaid Programs, and cash availability as they impact housing accounts. Recommend procedural improvements and solutions to financial issues impacting students and the department. Respond promptly and professionally to inquiries from students, parents, vendors, and university stakeholders via phone, email, and other correspondence. Marginal Functions Participate on university or departmental committees as assigned. Assist with student housing move‑in activities, which may require occasional evening or weekend work. Remain current on university accounts payable, accounts receivable, and housing‑related financial policies and procedures. Knowledge, Skills, and Abilities Knowledge of basic accounting principles and fiscal record‑keeping practices. Ability to review, analyze, post, balance, and reconcile financial data with accuracy and attention to detail. Ability to compile and interpret financial reports and datasets. Proficiency in enterprise financial systems and housing management systems. Effective verbal and written communication skills, including the ability to explain financial information to non‑financial audiences. Strong problem‑solving and organizational skills; ability to work independently and manage competing deadlines. Commitment to providing high‑quality customer service in a student‑centered environment. Required Qualifications High school diploma and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Background Check and Title IX This position requires a background check and may also require a credit check in accordance with University policy. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. The incumbent must promptly report any allegations of sexual misconduct, sexual violence, or child sexual abuse by or against any student, employee, contractor, or visitor. Equal Opportunity Statement The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all. UNF does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any program it offers. UNF will not permit retaliation against an individual who reports discrimination or harassment or who cooperates in an investigation of an alleged violation of university regulation. #J-18808-Ljbffr