Tradeshow Logistics Carpenter

Job Description

Job Description

Position Summary

The Tradeshow Logistics Carpenter ensures that tradeshow booths, exhibits, and marketing materials are shipped, tracked, and delivered accurately and on time. This role supports RGI’s tradeshow success by coordinating logistics, maintaining accurate inventory, and ensuring safe handling of assets. The Specialist collaborates with project managers, sales, and warehouse teams while also interacting with carriers and clients to guarantee seamless event execution. By ensuring precision, timeliness, and safety in logistics, this role supports RGI’s cultural promise of delivery on time, on target, on budget—with no unpleasant surprises.

Responsibilities & Accountability

1. Event & Tradeshow Logistics

• Coordinate packing, shipping, and return of booths, samples, and event assets for tradeshows and events.
• Support onsite setup, execution, and teardown of exhibits as required (travel up to 50%).
• Ensure all assets are properly staged, packed, and tracked before departure.

2. Shipping & Receiving Operations

• Manage shipments across UPS, FedEx, USPS, DHL, LTL, and brokered freight carriers.
• Prepare bills of lading, packing slips, labels, and related shipping documentation.
• Inspect incoming shipments, document shortages, and resolve issues with carriers.

3. Inventory Management & Documentation

• Maintain accurate records of tradeshow assets and shipping materials using Exhibit Force.
• Conduct regular audits to ensure inventory accuracy and readiness for events.
• Update digital records, truck logs, and client portals with shipment information.

4. Safety, Equipment & Facility Support

• Operate forklifts, pallet jacks, and packing equipment according to safety protocols.
• Assemble and secure crates and containers for safe transport.
• Maintain warehouse organization, shipping supplies, and compliance with OSHA standards.

5. Cross-Team & Client Collaboration

• Communicate with Project Managers, Sales, and Marketing to align logistics with event goals.
• Support clients with documentation, shipping confirmations, and logistics updates.
• Assist in training new team members on shipping procedures and safety practices.

Qualifications & Skills

Required:

• Membership in the Carpenter's Union after 90 days of employment
• 3+ years of shipping, warehouse, or logistics experience
• High School Diploma or GED required
• Ability to lift 50+ lbs and operate forklifts/pallet jacks safely
• Strong organizational and documentation skills
• Willingness to travel up to 25% for tradeshows and events
• Proficiency with Warehouse Management Systems (Exhibit Force preferred)

Preferred:

• Experience in tradeshow or event logistics
• Familiarity with freight negotiation and multi-carrier shipping systems
• Strong client-facing communication skills
• Knowledge of OSHA safety standards and compliance requirements

Accountability Framework

The Tradeshow Logistics Carpenter is accountable for the accuracy, timeliness, and safety of tradeshow logistics and shipping operations. Success is measured by error-free documentation, on-time deliveries, safe handling of assets, and effective collaboration with teams and clients—reinforcing RGI’s cultural promise: “On Time, On Target, On Budget, With No Unpleasant Surprises.”