Proposal Coordinator

Proposal Coordinator

The Proposal Coordinator, working closely with the Proposal Manager, will be responsible for providing support in the preparation of complex proposals in response to both Government and Commercial Sector Requests for Proposals (RFPs) and Task Orders including responding to request for proposal (RFP) in support of two distinct companies; ensuring the highest quality of service is provided, remaining consistent with the organization's policies, procedures and philosophies, collaborating cross-functionally in a matrixed environment, managing multiple RFPs - all under strict deadlines. Must emphasize and support commitment to teamwork and demonstrate a detailed follow-through. The Proposal Coordinator's main responsibilities include working with Executives, Program Managers, Subject Matter Experts, and Capture and Proposal Managers to effectively coordinate, write, and develop compliant responses to RFPs including additional documents such as past performance references and pricing proposals. Candidates for this position must be capable of writing clear, persuasive and articulate proposal responses with the ability to translate complex, technical procedures and processes into understandable content and messaging.

Essential Functions

Main responsibilities will include coordinating, writing, and developing compliant responses to RFPs. Specific tasks include:

Capture Management

• Identify, track, and develop opportunities for the companies to win.
• Represent both companies professionally and effectively with government representatives.
• Increase awareness of MedTrust and RVA offerings.
• Build and strengthen teaming relationships.

Proposal Management

• Interprets and analyzes RFP requirements and appropriate data to write proposals that support client/agency solutions and ensures full compliance with all FAR/DFAR clauses and responsiveness to government procurement requirements.
• Translate technical information into clear, consistent, and grammatically correct content.
• Develop and write pursuit content that articulates our strategic messaging in a compelling and persuasive manner, incorporating comments/recommendations as needed while making sure all timelines are met.
• Conducts final quality control and ensures consistency and accuracy.
• Works with teaming partners to issue or to respond to data calls.
• Responsible for packaging and delivering final proposal.
• Able to manage multiple proposal efforts simultaneously.
• Keeps management informed by submitting regular activity and results reports.
• Must be able to effectively respond to technical writing requirements.
• Coordinate assigned projects independently and with strict adherence to detailed customer specifications.
• Create additional documents, including pricing proposals, standard program proposals and ad hoc documents when needed to support the proposal cycle.
• Develop and maintain proposal-ready response information materials to utilize as a reference tool to complete future proposals or internal requests.

Research & Analysis

• Conducts market research and analysis.
• Conducts competition analysis.

Project Management

• Monitors and improves proposal artifacts that will aid in better, quicker, and consistent responses.
• Contributes to team by participating in TOPR management and contract administration as needed.
• Accomplishes other tasks as assigned.

Qualifications

Education

• This position requires a Bachelor's Degree from an accredited college or university, or recent work experience in capture management and proposal writing.

Work Experience

• One year of experience in proposal generation.
• Preferred (but not required) experience in federal government proposals.

Knowledge and Skills

• Outstanding communication skills (written and oral) including strong ability to write, edit and proofread.
• Direct practical experience in writing proposals.
• Knowledge of proposal development including attending kick-off, building compliance matrices and outlines, participation in reviews, and collaborating on a pursuit from beginning to end. Integrity based judgment and decision-making.
• Strong proficiency in Microsoft Office applications, specifically Word and Excel is required.
• Experience working with Adobe InDesign is a plus.
• Familiar with using Internet-based market research tools (i.e. GovWin) is a plus
• Ability to work effectively in a fast-paced and deadline-driven environment.
• Strong project management skills including ability to prioritize tasks, manage a large number of multi-stage projects and complete them in a timely fashion.
• Demonstration of the necessary personality and skills to engage Prime and Subcontractors at all levels is required.
• A working knowledge of government and military contracts, GSA, and FAR is desired, but not required.

Security Clearance

• None required, but must be eligible to obtain a security clearance.

Working Conditions and Environment

• Exposure to high pressure, intense concentration needed.
• Must pay constant attention to detail-visual, mental.
• Must be able to multi-task constantly.
• Ability to perform under stress.
• Varied hours are required occasionally
• Located in office at our Oklahoma City corporate headquarters

Travel

• Ability to travel up to 10%

Preferred Qualifications

• Experience in use and maximization of technology, aviation and medical terminology and quality improvement process.

What You'll Like About Us

Health Benefits. Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals, as a key part of our business.

MedTrust, Inc. is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday, 8am-5pm

Ability to commute/relocate:

• Oklahoma City, OK 73118: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Proposal writing: 1 years (Required)

How to Apply:

• Interested candidates are invited to submit their resume, cover letter, and a writing sample as part of their application. The writing sample should demonstrate your ability to effectively communicate complex ideas in a clear and concise manner.

Work Location: In person