Senior Project Manager

Job Description

The Charles Group is hiring a Senior Project Manager with content experience to drive delivery on a high-volume technology account working across video production, campaign creative, paid media, and always-on social, and working with production companies and producers to scale into a major live-action video and executive keynote slate this fall. You will own a defined project book end-to-end: schedules, budgets, vendor coordination, client communications, and asset trafficking. This role requires equal fluency in traditional project management and video production workflow.

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Key responsibilities

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• Own end-to-end delivery for a slate of concurrent projects: timelines, milestones, resourcing, status reporting, and client communications.
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• Work with Producer and Production company to manage video production workflow across the full lifecycle — storyboards, look development, R1/R2 animatics and teaser edits, full edit rounds, client review cycles, and final delivery.
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• Coordinate production logistics with the executive-producer layer: production bids, casting, crew and vendor planning, call sheets, and shoot scheduling.
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• Run structured client review and approval cycles (R1–R3 creative rounds, board/look-dev approvals, final file sign-off), including multi-stakeholder and co-brand partner approval chains.
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• Own budget management: weekly burn tracking against scoped fees, proactive scope-change escalation at defined burn thresholds, and change-order documentation.
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• Manage asset trafficking and handoff — packaging final files to media teams for campaign launch, and managing retouching/color-grading vendor workflows.
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• Maintain the delivery system of record: task assignment, hours tracking, resourcing forecasts, and intake assessment for new statements of work.
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• Run internal standups and cross-functional coordination across strategy, design, copy, motion, and media teams.
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Required qualifications

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• 5–8+ years in agency project management, integrated production, or project management partnering with producers, with direct ownership of client-facing delivery. Must understand the production workflow but will be working with a producer. This is NOT a producer role.
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• Hands-on experience managing live-action video or content production — bids, crew/vendor coordination, call sheets, and multi-round post-production edit cycles.
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• Demonstrated budget ownership on fee-based scopes: burn tracking, forecasting, and scope-change management (you have prevented overages, not just reported them).
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• Experience running formal, multi-round client review and approval processes with senior enterprise stakeholders.
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• Advanced proficiency in an enterprise project-management platform —Adobe Workfront strongly preferred(task assignment, hours logging, trafficking workflows).
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• Excellent written client communication and meeting management.
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Preferred qualifications

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• Experience on Fortune 500 / enterprise technology accounts, or in co-branded partner-approval environments.
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• Event, keynote, or executive-presentation production experience.
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• Familiarity with paid-media trafficking handoffs and asset-spec management (display, social, TTD/programmatic resizing packages).
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• PMP, CSM, or equivalent certification.
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Tools & platforms

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• Required: Adobe Workfront (or comparable: Asana, Wrike, Monday), Google Workspace / Microsoft Office, review-and-approval tooling (Frame.io, Ziflow, or client-portal equivalents), budget/burn tracking in Sheets or Excel.
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• Preferred: Adobe Creative Cloud literacy (enough to speak fluently with design/motion teams), Slack, DAM systems, media-trafficking familiarity (spec sheets, file packaging for The Trade Desk / Meta / Google).
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What success looks like (first 90 days)

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• Full ownership of a rebalanced project book with all milestones and client dates held.
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• Budget burn gates and a single creative-approval tracker operating across your slate.
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• Integrated into client & project workflows
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***Working hours are 9am-6pm est. regardless of location**