Accounting Assistant

Job Description

Job Description

Accounting Assistant

Position Summary

We are seeking a dependable, detail-oriented Accounting Assistant to support our daily accounts receivable, payment-processing, reporting, and collection activities. This position works closely with the Accounting Manager, Customer Service, Shipping, customers, and banking partners to ensure transactions are processed accurately and promptly.

Primary Responsibilities

Daily Payment Processing

• Run and review the daily bank report.
• Apply incoming wire payments and prepare associated invoices or vouchers.
• Process cash receipts and accurately apply customer check payments.
• Use the check-deposit system to scan and submit checks to the bank.
• Print and review daily credit card reports.
• Process customer credit card payments through Authorize.net.
• Notify Shipping when an order is approved or not approved for release.
• Calculate daily credit card totals, separating American Express transactions from all other card types.
• Research declined credit card transactions and coordinate resolution with Customer Service.
• Apply credit card payments at the end of the day or the following business day.
• Print the Authorize.net batch report each morning and reconcile it with the processed transactions.
• Process incoming and outgoing wire activity through the bank and accurately voucher and apply each transaction.

Reports and Statements

• Prepare and email daily representative logs.
• Run and distribute the Daily Summary report.
• Run and distribute the Gen-Sum report.
• Prepare customer statements upon request.
• Complete the Weekly Activity Summary.
• Prepare billing-by-representative reports in the middle and at the end of each month.
• Prepare monthly statements for foreign distributors.

Accounts Receivable and Customer Support

• Perform daily collection activities using the Aged Trial Balance.
• Complete credit checks and customer reference requests as needed.
• Maintain professional and helpful communication with customers.
• Research and resolve customer account or payment questions.
• Work collaboratively with Customer Service, Shipping, and Accounting to resolve payment-related issues.
• Provide department coverage during the Accounting Manager’s or supervisor’s absence.
• Perform other related accounting and administrative duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.
• Formal instruction or training in Microsoft Word preferred.
• Additional coursework or experience in accounting, bookkeeping, or business administration is a plus.

Technical Skills

• Basic computer and data-entry skills.
• Working knowledge of Microsoft Word and Excel.
• Ability to work comfortably within a Windows operating system.
• Ability to learn and use accounting, payment-processing, and banking systems, including Authorize.net.
• Ability to operate standard office equipment, including scanning, mailing, and document-processing equipment.
• Strong numerical accuracy and attention to detail.

Communication and Interpersonal Skills

• Effective written and verbal communication skills.
• Friendly, courteous, and professional telephone manner.
• Strong customer-service and problem-solving abilities.
• Ability to communicate professionally with customers and coworkers.
• Ability to organize and prioritize multiple daily, weekly, and monthly deadlines.
• Ability to handle confidential financial and customer information appropriately.
• Dependable, accurate, and able to work independently as well as part of a team.

Reporting Relationship

Reports to the Controller

Why Join BETE?

At BETE, you'll work alongside talented engineers and manufacturing professionals to solve real-world industrial challenges. You'll have the opportunity to influence product development, engage directly with customers, and contribute to innovative solutions used throughout industries around the world.

How to Apply

To explore current opportunities and submit your application, please visit our website at

and navigate to the Careers section.

*Please note that employment is contingent upon successful completion of a pre-employment drug screening and background check.

We are proud to be an Equal Opportunity Employer (M/F/D/V).

Benefits to working with BETE:

A competitive benefits package that includes: 401(k) Retirement Savings Program (including a company match), Health, Dental, and Vision Insurance. Flexible Spending Account and Dependent Care Spending Accounts. MA Paid Family Medical Leave, Employer Paid Life and AD&D Insurance(s), Voluntary Family Life Insurance; AD&D & Critical Care, Employee Assistance Program. Vacation Time, Sick Time, Float Time. Employee Referral Program, Tuition Reimbursement, Bi-Annual Discretionary Bonuses (June & December), 8 1⁄2 paid holidays, and an on-site fitness facility.

History of BETE:

Founded in 1950 in Greenfield, MA, BETE operated as a family-owned business until 2024, when Matthew Bete's strategic partnership with EXAIR opened the door to significant opportunities and growth. BETE's established USA manufacturing and strong international presence continue to thrive with the support of our distributor network and growing subsidiaries in Germany and Europe. BETE’s spray technology is used worldwide to optimize processes in various markets, including food, beverage, petrochemical, chemical, and pollution control. We manufacture tens of thousands of different products, including fog and misting nozzles, tank cleaning nozzles, material injection nozzles, custom spray lances, fabrications, and spray systems. We offer Advanced Spray Engineering Services to solve more challenging and critical problems, including the ability to perform CFD studies and physical testing. Our decades of experience in spray design and applications engineering, combined with our CNC machine shop, foundry, and spray lab, are used to design, manufacture, and test our products. Our innovations improve sustainable operations in a broad range of industries. We listen to and partner with our customers to ensure the optimal solution for their spraying challenge.

\nCompany Description

At BETE, you'll work alongside talented engineers and manufacturing professionals to solve real-world industrial challenges. You'll have the opportunity to influence product development, engage directly with customers, and contribute to innovative solutions used throughout industries around the world.

Spray nozzles play a critical, and many times unheralded, role to optimize a wide variety of industrial processes by saving energy, enhancing life safety, improving process efficiency, and making a multitude of ordinary and unique products possible. Spray nozzles are used in almost every industry, including refineries, power plants, mining, steel making, chemical plants, pulp and paper, and food production. Spray nozzle applications in these industries are even more varied, which is why over 50% of our products are designed and manufactured as custom solutions. This level of customization is possible as design, manufacturing, and testing are all in one location.

Our long-term view of growth is built on expanding our technology and translating it to customer needs. BETE is appreciated by our customers for our high quality products, responsive customer service, and innovative technical expertise.

If you are a motivated individual that enjoys solving problems, the Quality team at BETE could be the place for you.

Company Description

At BETE, you'll work alongside talented engineers and manufacturing professionals to solve real-world industrial challenges. You'll have the opportunity to influence product development, engage directly with customers, and contribute to innovative solutions used throughout industries around the world.\n\nSpray nozzles play a critical, and many times unheralded, role to optimize a wide variety of industrial processes by saving energy, enhancing life safety, improving process efficiency, and making a multitude of ordinary and unique products possible. Spray nozzles are used in almost every industry, including refineries, power plants, mining, steel making, chemical plants, pulp and paper, and food production. Spray nozzle applications in these industries are even more varied, which is why over 50% of our products are designed and manufactured as custom solutions. This level of customization is possible as design, manufacturing, and testing are all in one location.\n\nOur long-term view of growth is built on expanding our technology and translating it to customer needs. BETE is appreciated by our customers for our high quality products, responsive customer service, and innovative technical expertise.\n\nIf you are a motivated individual that enjoys solving problems, the Quality team at BETE could be the place for you.