House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)

Location: Portland, OR 97229

Employment Type: Part-time (guaranteed minimum 25 hours/week, with flexibility to increase up to 40 hours during summer months)

Proposed Start Date: ASAP

Proposed Schedule

• Minimum of 25 hours per week guaranteed
• Schedule on Monday-Friday will include a combination of:
  • 2 longer days per week (approximately 8:00 AM 4:30/5:00 PM) to support school drop-off/pick-up and after-school activities in addition to household management tasks
  • 23 shorter days per week (8:00 AM early afternoon) focused on household management while children are in school
• Friday support needed at least in the morning to midday
• Full-time hours (up to 40 hours per week) during summer months
• Flexibility for occasional evening coverage (date nights/work events or travel) as needed with advance notice

Compensation

• $3540 per hour, based on experience.
• Additional hours compensated at the agreed hourly rate, with overtime paid in accordance with Oregon state law. Two weeks PTO provided, plus sick leave in alignment with Oregon requirements.

Requirements

• Maintain a smoke-free environment.
• Reliable transportation and valid driver's license (Candidate will use their personal vehicle for errands and child transportation with mileage reimbursed).
• Comfortable driving children using personal vehicle
• Comfortable with dogs
• A background check is a part of this placement process

About Our Family

We are a dynamic, energetic, intentional, and close-knit family of four (twin 13-year-old boys) balancing two demanding professional careers with an active household. Our days are full and structured, with early mornings, global calls, school commitments, competitive sports practices, and travel sprinkled throughout the year. We thrive on being organized and planful, and we value a home that feels orderly, calm, and welcoming despite our pace.

Our twins are bright, studious, and deeply engaged in academics and athletics. They are active in competitive sports several days a week. We also have a young, energetic Australian Labradoodle who is still growing into herself and benefits from consistency, calm leadership, and regular walks.

We are very much a "go, go, go" household, but we deeply value family time. We currently manage most household systems ourselves and keep our home in excellent order. We are seeking someone who can step in as a true partner in maintaining that standard, easing the daily logistics, so we can spend more meaningful time together while keeping the home warm and welcoming.

Who You Are / What We're Looking For

You are experienced, proactive, and highly organized with strong executive functioning skills. You bring a Type A attention to detail and take pride in maintaining a well-run home. You are warm, calm, and relational, with a natural ability to integrate into family life while maintaining professionalism. You are communicative, confident, and not timid about sharing ideas or suggesting improvements. You ask, "Where else can I help?" and genuinely look for ways to lean in.

You are reliable and have a fun, high energy to match an active household and enjoy keeping kids engaged and off screens when appropriate. You are comfortable around dogs and able to help manage daily pet routines. You are detail-oriented, a natural list-maker, and someone who closes loops. You bring prior household management or family assistant experience to the role and have the flexibility to adjust your schedule around the family's needs with prior notice.

Our Ideal Candidate Is:

• Proactive : Anticipates needs, stays a few steps ahead, and acts on opportunities without waiting for direction
• Detail-Oriented & Organized : Loves a good list, and keeps the household running smoothly with systems for everything
• High Energy : Can keep up with active kids and thrives in a composed, high-activity household
• Flexible & Adaptable : Comfortable with varying schedules and changing family needs
• Communicative : Open and clear in communication, willing to share ideas and discuss challenges
• Kid & Dog-Friendly : Warm and comfortable around children and confident caring for a friendly family dog as needed
• Experienced in House Management : Preferably someone with experience in managing busy homes, especially in fast-paced environments

Key Responsibilities

Household Organization & Maintenance

• Create and maintain household organization systems (closets, pantry, storage areas, etc.)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for biweekly cleaning service
• Conduct seasonal swaps for clothing and bedding, also keeping track of what children have grown out of
• Prepare and coordinate donation drop-off and pick ups as needed, manage marketplace listings for items family chooses to resell
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
• Maintain indoor plants
• Keep entryways, mudroom, and garage organized

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and place household orders (Amazon, Costco, Target, etc.)
• Run errands including groceries, returns, dry cleaning, and gift shopping
• Pick up local deliveries for family

Meal Support

• Support in planning and prepping dinner meals for family 2-3x/week (e.g., crock pot meals)
• Pack school lunches for twin boys
• Support grocery shopping for meal-related items
• Maintain kitchen organization and cleanliness, especially after meal prep

Laundry & Linens

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels, linens)
• Manage linens: Rotate bedding, refresh towels, restock essentials
• Handle special care/delicate items
• Keep laundry areas tidy and well-stocked with supplies

Family Support

• Morning support to help children get ready and out the door for school (arriving by 8:00 AM)
• Prep lunches
• Support prep of backpacks and sports gear, as needed
• Assist with school/activity drop-offs and pickups a few days per week
• Provide occasional supervision for date nights or travel coverage
• Support summer schedules, including camp transportation
• Provide general supervision for twins during after school routine (e.g., homework, evening activities, chores, etc.)

Pet Care

• Feed and walk the family dog in the morning
• Keep pet supplies stocked and organized
• Assist with occasional vet visits if needed

Vendor & Property Oversight

• Schedule and supervise service providers as needed (e.g., cleaners, contractors, landscapers, etc.)
• Research and coordinate repairs, maintenance, and quotes
• Manage hot tub maintenance weekly (e.g., checking salt levels, using test strips).
• Support seasonal property needs and outdoor upkeep (e.g., ensuring heater is covered, etc.)

Deep Cleaning & Special Projects