Human Resources (HR) Generalist

Job Description

Job Description

We are looking for an organized Human Resources (HR) Generalist to support a wide range of employee administration activities in South Paris, Maine. This role helps maintain accurate personnel records, coordinates hiring and onboarding tasks, and ensures timely completion of employment-related documentation across the district. The ideal candidate brings strong attention to detail, sound judgment when handling confidential information, and the ability to work effectively with employees, supervisors, and external partners.

Responsibilities:
• Prepare and monitor stipend agreements for co-curricular assignments and athletic coaching roles, ensuring documentation is completed and recorded accurately.
• Issue identification badges and manage building access permissions for employees, board members, and approved external organizations using district facilities.
• Coordinate pre-employment and ongoing screening processes, including background checks, fingerprinting, and required clearances for staff, volunteers, and adult education participants.
• Generate employment-related documents such as teacher contracts, compensation notices, reasonable assurance letters, and annualization communications, while tracking acknowledgement and completion.
• Review employee leave records on a quarterly basis, investigate inconsistencies, and work with staff and supervisors to resolve discrepancies.
• Support certification tracking activities and guide new or current employees through required HR processes and systems when assistance is needed.
• Maintain accurate employee information across HR and student-related platforms, ensuring records remain current and complete.
• Assist with substitute staff onboarding and training logistics, including account setup and placement into scheduling systems.
• Provide backup support for payroll operations and participate in required training sessions to stay current on policies and procedures.
• Carry out additional human resources and administrative duties as assigned to support departmental and district needs.• Experience in human resources administration, employee onboarding, or a similar personnel support role.
• Strong ability to manage confidential employee information with accuracy, discretion, and professionalism.
• Familiarity with HR information systems and database maintenance, including updating records and tracking employment documentation.
• Knowledge of employment screening processes such as background checks, fingerprinting, and onboarding compliance steps.
• Effective communication skills for working with employees, supervisors, substitutes, volunteers, and outside agencies.
• Ability to organize multiple priorities, monitor deadlines, and follow through on a high volume of detailed tasks.
• Experience supporting employee relations, leave tracking, or benefit-related administrative functions is preferred.