School Secretary

School Secretary

The School Secretary provides administrative and clerical support to ensure the efficient operation of the school office. This role serves as a primary point of contact for students, parents, staff, and visitors while maintaining confidential records, coordinating communications, and supporting daily school activities.

Key Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional and courteous manner.
• Answer and direct phone calls, emails, and other communications.
• Maintain student records, attendance data, and confidential files.
• Prepare correspondence, reports, newsletters, and school documents.
• Schedule appointments, meetings, and school events.
• Assist with student enrollment, registration, and withdrawal procedures.
• Process incoming and outgoing mail and deliveries.
• Support payroll, purchase orders, and basic bookkeeping tasks as assigned.
• Monitor office supplies and place orders when needed.
• Coordinate substitute teacher requests and staff absences.
• Maintain calendars for administrators and school activities.
• Ensure compliance with school policies, district procedures, and confidentiality requirements.
• Provide first aid assistance or contact appropriate personnel during student emergencies when necessary.