Legal Administrative Assistant

Company Description King, Moench & Collins LLP is a full-service law firm representing both public sector and private sector clients. The firm focuses on litigation, as well as governmental and regulatory affairs, offering clients comprehensive legal support. With offices in Morris Plains and Red Bank, the firm serves clients throughout New Jersey and beyond. Team members benefit from working in a collaborative environment that handles complex legal matters. The firm values professionalism, client service, and strong ethical standards in every engagement.

Role Description This is a part-time or full-time, on-site Legal Administrative Assistant role based in Red Bank, NJ. The Legal Administrative Assistant will support attorneys with legal document preparation, including drafting, formatting, proofreading, and organizing pleadings, correspondence, and other case-related materials. Daily responsibilities include managing calendars, scheduling meetings and court appearances, coordinating travel, and maintaining case files in both electronic and physical formats. The role also involves answering and directing calls, handling mail, communicating with clients and external parties, and ensuring that deadlines and filing requirements are met. The Legal Administrative Assistant will collaborate closely with legal and administrative staff to support efficient office operations and high-quality client service.

Qualifications

• Strong foundation in law-related support functions, including familiarity with legal terminology and procedures, and experience with legal document preparation.
• Proficiency in administrative assistance and organization skills, including calendar management, file organization, data entry, and task prioritization.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients, attorneys, court personnel, and colleagues.
• Comfort using office technology and legal software (e.g., MS Office, document management systems, e-filing platforms).
• High attention to detail, accuracy, and confidentiality in handling sensitive information.
• Ability to work on-site full time in Red Bank, NJ, and manage multiple assignments in a deadline-driven environment.
• Prior experience in a law firm or legal department is preferred; a certificate, associates degree, or coursework in legal studies, paralegal studies, or a related field is a plus.