Finance & Accounting Specialist

JTB Americas, Ltd.

Job Description

• Position: Specialist
• Date: May 2024
• Division: HQ
• Report to: Assistant Manager / Manager
• Department: Finance & Accounting
• Direct Reports: n/a
• FLSA Status: Non-Exempt
• Job Rank: III
• Remote Work Status: n/a
• Pay Grade: C
• Location: Torrance, CA
• Competency Requirements: Level III Specialist

GENERAL POSITION SUMMARY

This position is responsible for the activities of the staff engaged in the daily accounts payable/accounts receivable function for the Company's In-house team as well as branch closing and/or group company's accounting book closing.

ESSENTIAL JOB FUNCTIONS

Daily & Monthly & Quarterly Accounting Duties (% of Time Spent: 75%)

• Reviews In-house tour costs invoices (include leisure), credit card payments, wire payments for any discrepancies (Bill Check); contacts appropriate person in charge for clarification (LAX, NYC, LAS, SFO)
• Approves and creates payment journal for urgent payment checks in the company's accounting system.
• Posts general ledger entries of employees' business expense use with their corporate credit cards/invoices.
• Creates new vendors in the company's accounting system.
• Cash receipt
• Bank reconciliation
• Prepares various monthly closing reports, including balance sheet, aging report etc.
• Prepares quarterly report including T-Schedule, intercompany confirmation etc.

Administrative Duties (% of Time Spent: 20%)

• Performs administrative duties for the Finance & Accounting team.
• Replies to a group mail; handles payment status inquiries from vendors and operation team.
• Receives invoices via a group email account.
• Scan incoming mails, such as checks, bank statements, invoices, etc.
• Downloads tour costs data (TOGO)
• Process credit card payments for In-house (Leisure included)
• Deposit checks
• Provides trouble shooting as necessary.
• Assists management with assigning and scheduling work activities.

Other & Miscellaneous (% of Time Spent: 5%)

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by your superiors.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to your superiors for solution.
• Maintains good communication with your superiors, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Supervisory Responsibilities: none

MINIMUM QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Associate's degree (A.A.) in accounting or related field; or equivalent combination of education and experience.
• Possesses 3-5 years of experience or equivalent skills, in own expertise.

Skills and Knowledge

• Possesses sufficient knowledge and skills to perform work on his/her own and provides guidance to team members.
• Proficient in own expertise, but also knowledgeable about the broader business environment that has impact on own work.
• Speaks, reads and writes fluently in Japanese language.

Certificates and Licenses

• none

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Working Hours:

• Normal business hours between 8:45 a.m. to 5:30 p.m.,
• May be required to work after normal business hours and weekends

Working Environment:

• Work is performed in an air-conditioned office environment.
• Work can be performed remotely but may be required to report to the Los Angeles Office two times per month or as required.
• Infrequent (two times per year) domestic travel by air is required.
• Subject to varying atmospheric conditions, up to and including, noise, pollution, dust, fumes and vehicle exhaust.
• No travel is required.

Equipment Used:

• General office equipment including phones, fax, copier, personal computer, scanner, etc.
• Software includes the use of Windows operating system, Microsoft Office, AXIS, Central Command, LARS, UAI, TOGO, Payment Request System

PHYSICAL AND MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.

The mental demands described here are representative of those that must be met by an employee to successfully complete the essential job functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this position, the employee is required to show mental stamina for problem solving and dealing with stressful situations; prioritizing multiple tasks, ability to recall and recreate detailed conversation or events, interpret and apply oral/written instructions; remain alert and coherent to take action in stressful conditions.

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add, revise, or delete information in this description.

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.