Grant Writer

Job Posting Title: Grant Writer

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Hiring Department:

Department of Medicine

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Dell Medical School is seeking a Grant Writer.

Purpose

The Grant Writer serves as a research development and funding resource supporting faculty, researchers, clinicians, and administrative leaders across the organization. This position identifies funding opportunities, coordinates proposal development activities, prepares competitive grant applications, develops supporting proposal materials, and assists with budget development and sponsor submissions. The Grant Writer collaborates with investigators and subject matter experts to translate scientific, clinical, education, community engagement, and operational initiatives into compelling funding proposals. The role also provides scientific writing, editing, and consultation services to improve grant competitiveness and research productivity. This position typically reports to a research administration, research development, academic affairs, sponsored programs, institute, center, or departmental leader and works closely with faculty, researchers, physicians, program directors, finance professionals, and administrative staff.

RESPONSIBILITIES

Researches and Identifies Funding Opportunities

• Researches federal, state, foundation, corporate, and philanthropic funding opportunities.
• Evaluates funding announcements, requests for applications, and sponsor guidelines.
• Identifies funding opportunities aligned with organizational priorities and investigator interests.
• Maintains funding opportunity databases and proposal development calendars.
• Communicates funding opportunities to stakeholders.

Develops and Writes Grant Applications

• Drafts grant proposals, letters of intent, concept papers, and sponsor applications.
• Develops proposal narratives, project summaries, needs assessments, and impact statements.
• Edits and refines proposal content to strengthen clarity, accuracy, and competitiveness.
• Incorporates reviewer feedback and sponsor requirements into proposal revisions.
• Ensures submissions align with sponsor guidelines and organizational standards.

Coordinates Proposal Development Activities

• Collaborates with faculty, investigators, clinicians, and staff to develop proposal content.
• Facilitates proposal planning meetings and submission timelines.
• Collects programmatic, operational, and research information required for applications.
• Coordinates internal reviews and approval processes.
• Tracks proposal milestones and deliverables.

Develops Budgets and Proposal Supporting Documents

• Assists with budget preparation and justification development.
• Develops biosketches, facilities and resources documents, letters of support, and other required attachments.
• Verifies documentation completeness and consistency.
• Reviews funding requirements affecting budget development.
• Coordinates supporting documentation from collaborators and partners.

Reviews Proposal Compliance and Quality

• Reviews proposal packages for completeness and adherence to sponsor requirements.
• Verifies compliance with submission instructions and formatting standards.
• Identifies application deficiencies and recommends corrections.
• Maintains current knowledge of sponsor policies and submission requirements.
• Applies quality assurance standards across proposal submissions.

Provides Research Development and Scientific Writing Support

• Edits manuscripts, abstracts, presentations, posters, and scholarly materials.
• Advises investigators on proposal strategy and proposal organization.
• Provides grant-writing consultation and coaching.
• Assists stakeholders in developing competitive funding strategies.
• Supports initiatives that strengthen organizational research capacity.

Maintains Grant Development Resources and Reporting

• Maintains proposal templates, guidance documents, and development tools.
• Tracks proposal activity and submission outcomes.
• Prepares grant activity reports and performance metrics.
• Maintains records related to proposal development and submissions.
• Supports continuous improvement efforts related to research development services.

Other duties as identified by department

Marginal or Periodic Functions

• Participates in grant-writing workshops, conferences, and professional development activities.
• Assists with special projects related to research development, strategic initiatives, and faculty development.
• Contributes to process improvement initiatives related to proposal development and funding activities.
• Supports institutional funding strategy discussions and planning efforts.
• Represents the organization at sponsor, professional, and community meetings as assigned.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Required Qualifications

• Bachelor's degree in English, Communications, Journalism, Public Administration, Healthcare Administration, Nonprofit Management, Business Administration, Scientific Writing, Public Health, or a related field.
• Three (3) years of relevant experience in grant writing, proposal development, fundraising, research administration, technical writing, development activities, communications, or related professional experience.
• Relevant education and experience may be substituted on an equivalent basis.

KNOWLEDGE/SKILLS/ABILITIES

Written Communications

• Creates compelling grant proposals tailored to sponsor requirements.
• Produces clear and error-free narratives and reports.
• Translates complex clinical, research, and operational concepts into understandable language.

Planning

• Develops proposal schedules and milestone plans.
• Coordinates multiple grant deadlines simultaneously.
• Anticipates resource needs and potential obstacles.

Organizing

• Tracks grant submissions and reporting requirements.
• Maintains documentation and proposal records.
• Coordinates contributions from multiple stakeholders.

Intellectual Horsepower

• Interprets complex grant requirements.
• Evaluates funding opportunities for strategic fit.
• Synthesizes broad information into persuasive applications.

Informing

• Communicates deadlines and grant requirements.
• Provides updates on proposal status and outcomes.
• Educates stakeholders on funding opportunities.

Interpersonal Savvy

• Develops partnerships with internal subject matter experts.
• Maintains productive relationships with sponsors and funders.
• Navigates competing priorities diplomatically.

Drive for Results

• Completes submissions under tight deadlines.
• Maintains momentum across multiple projects.
• Demonstrates accountability for deliverables and outcomes.

EDUCATION & EXPERIENCE

Minimum Qualifications:

• Bachelor's degree in English, Communications, Journalism, Public Administration, Healthcare Administration, Nonprofit Management, Business Administration, Scientific Writing, Public Health, or a related field.
• Three (3) years of relevant experience in grant writing, proposal development, fundraising, research administration, technical writing, development activities, communications, or related professional experience.
• Relevant education and experience may be substituted on an equivalent basis.

Preferred Qualifications:

● Master's degree in Public Administration, Public Health, Healthcare Administration, Nonprofit Management, Communications, Business Administration, or a related field.

● Five (5) years of relevant experience in grant writing, institutional funding development, healthcare fundraising, research administration, proposal development, or sponsored projects administration.

● Experience supporting grant development within a healthcare system, academic medical center, university, research enterprise, nonprofit organization, or government-funded environment.

● Demonstrated success securing competitive grant funding from government, foundation, and corporate sources.

LICENSES, REGISTRATIONS OR CERTIFICATIONS

Required:

• None

Preferred:

• Grant Professional Certified (GPC)
• Certified Fund Raising Executive (CFRE)
• Certified Research Administrator (CRA)
• Project Management Professional (PMP)
• Association of Fundraising Professionals (AFP) membership
• National Organization of Grant Professionals (NGMA or GPA) professional training

Salary Range:
$61,578+ depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

· Standard office equipment

· Repetitive use of a keyboard

· May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

· Works primarily in an office, healthcare, academic, or remote work environment.

· Frequently uses computers, grant management systems, document management software, and Microsoft Office applications.

· Requires prolonged periods of sitting, reviewing documents, performing research, and preparing written materials.

· May occasionally attend meetings, conferences, sponsor visits, community events, or stakeholder presentations.

· May occasionally work outside normal business hours to meet proposal submission deadlines.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted abo

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.