Records Management Coordinator

We are looking for a Records Management Coordinator to support administrative operations for a non-profit organization in south Orange County. This Long-term Contract position is ideal for someone who brings strong organizational skills, sound judgment, and the ability to keep meetings, documentation, and payment-related tasks running smoothly. The role requires someone who is detail oriented and can coordinate schedules, prepare materials, and provide dependable day-to-day administrative support.Responsibilities:• Organize and maintain administrative records, documents, and correspondence to ensure information is accurate and easy to retrieve.• Prepare meeting packets, supporting documentation, and agenda materials in advance of scheduled discussions and committee sessions.• Attend meetings as needed and produce clear, timely minutes that capture key decisions, action items, and follow-up needs.• Create and coordinate certificates of recognition and related materials for internal or community-facing acknowledgments.• Process payment requests with accuracy, verifying supporting details and submitting documentation in a timely manner.• Manage calendars, schedule meetings, and coordinate logistics to support efficient daily operations.• Respond to inbound calls and routine inquiries in a courteous manner, directing requests to the appropriate contacts when needed.• Provide broad administrative assistance to help maintain organized workflows across the team.