Office Specialist I

Office Specialist I At The Bureau Of Alcoholic Beverages And Lottery Operations (BABLO)

As an Office Specialist I at the Bureau of Alcoholic Beverages and Lottery Operations (BABLO), you will be critical to the operation and regulation of this growing industry. You will go to work every day knowing that you are an important part of a team that keeps the people of Maine safe.

This is mid-level regulatory work which offers the opportunity for career development and advancement- both within the Bureau and across Maine state government. This work primarily consists of direct support for the Spirits Operations Manager and is an in office position.

Representative tasks include:

• Creating and maintaining spreadsheets
• Reviewing price quotes for new products and pricing changes
• Preparing materials for presentation at monthly Liquor and Lottery Commission meetings
• Acting as back up for the Clerk of the Liquor and Lottery Commission
• Reviewing and responding to discount requests from agency liquor stores
• Responding to written and telephone inquiries from members of the industry and the public
• Reviewing and tracking the on-premises data collection project and acting as first point of contact for this program
• Assisting with the online Seller and Server Certification program
• Researching new product requests from consumers and licensees

Knowledge, skills and abilities required include:

• Understanding and following oral and written instructions
• Understanding of modern office procedures
• Create Excel worksheets and perform data entry
• Create documents and presentations with Microsoft Word and Power Point
• Create and run virtual meetings with both Microsoft Teams and Zoom platforms
• Communicate clearly and effectively, including writing concise reports and composing standard business correspondence
• Work independently
• Meet strict deadlines while working on multiple projects

Minimum qualifications include training, education, or experience in office and administrative support work that demonstrates competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator's License.

Application instructions include submitting a cover letter along with a current resume and three professional references. Your resume should include the month and year for any relevant experience listed, the duties and responsibilities associated with each position, and any experience that was not full-time employment should be identified as such.

For more information or questions specific to the position, please contact View email address on click.appcast.io

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

Benefits of working for the State of Maine include:

• Work-Life Balance
• Health Insurance Coverage
• Health Insurance Premium Credit
• Dental Insurance
• Retirement Plan
• Gym Membership Reimbursement
• Health and Dependent Care Flexible Spending Accounts
• Public Service Student Loan Forgiveness
• Living Resources Program
• Parental leave
• Voluntary Deferred Compensation

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.