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Administrative and Accounting Support Specialist

CH MANAGEMENT LLC

Baton Rouge, LA

Job Description

Job Description

Benefits:

  • 401(k)
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k) matching
Position: Administrative & Accounting Support Specialist

CH Management

Job Summary

CH Management is seeking a highly organized and detail-oriented Administrative & Accounting Support Specialist to serve as the centralized intake and support function for our multi-entity management organization.

This role supports administrative and accounting operations across multiple operating companies. The ideal candidate is process-driven, organized, and comfortable managing multiple tasks in a deadline-driven environment.

Key Responsibilities

Centralized Intake & Accounting Support

  • Manage designated Accounts Payable email inboxes
  • Receive, review, and route vendor invoices to appropriate accounting personnel
  • Process vendor documentation (W-9s, setup forms, insurance certificates)
  • Send and track vendor statement requests
  • Ensure all documentation is saved properly 
  • Perform data entry related to accounting and operational support
  • Monitor for missing or incomplete documentation
Administrative Support

  • Receive and distribute incoming mail
  • Compile deposits for processing
  • Maintain organized filing systems
  • Assist with scheduling and general office coordination
Financial Support

  • Assist with accounts payable and accounts receivable processes as needed
  • Support pre-close documentation and reporting preparation
  • Maintain accurate and timely recordkeeping
Qualifications

  • 3–5 years of experience in administrative or accounting support roles
  • Strong organizational skills and exceptional attention to detail
  • Ability to manage high-volume documentation accurately
  • Proficient in Microsoft Office (Excel and Outlook required)
  • Experience with accounting software (QuickBooks preferred)
  • Comfortable working within structured processes and deadlines
  • Ability to handle confidential information with discretion
  • Strong written and verbal communication skills
What We’re Looking For

  • Highly dependable and punctual
  • Process-oriented and disciplined
  • Comfortable working in a deadline-driven environment
  • Able to manage multiple priorities without sacrificing accuracy
  • Proactive communicator
Benefits

  • Competitive salary
  • Health, Dental, Vision, and 401K after 60 days
  • Accrued PTO
  • Paid holidays
CH Management is an Equal Opportunity Employer.

Apply
Vacancy posted 7 days ago
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