Event Operations Coordinator

Event Operations Coordinator

Auburn University Student Affairs seeks an Event Operations Coordinator to ensure that room set-ups and audio-visual needs are being met in the Melton Student Center, as well as all Student Affairs facilities and auxiliary spaces. This individual consults with staff and customers, makes recommendations on audio-visual support services and lighting for events, and provides technical assistance.

Cover letter with resume submission is required. Please combine into one document.

Responsibilities

• Assists clients with pre-event planning, coordination of event setup, as well as audio-visual technical assistance within the Auburn University Student Center and auxiliary locations, to include small indoor board meeting, large conferences, outdoor events, and high-profile university functions. May perform these duties alone or collaboratively with supervisors and event operations staff.
• Assists with and provides support for recruitment and selection, initial orientation, training, and supervision of the event operations student employees regarding audio-visual and set-ups for the Auburn University Student Center and auxiliary locations.
• Provides transportation and arrangement of furniture and equipment within Student Affairs facilities for various customer events, including but not limited to, tables, chairs, staging, and podiums.
• Consults with customers and makes recommendations on audio-visual support services and lighting for events.
• Provides recommendations to supervisors for up-to-date audio-visual needs. Troubleshoots, repairs, and maintains applicable equipment and devices, as well as provides reports on damaged audio-visual equipment.
• Maintains event inventory of equipment, supplies, and furniture etc.
• Assists with the maintenance and management of the Student Center game room, to include implementing small repairs, as well as outside vendor communications.

Qualifications

Level I

• High School diploma or equivalent plus 3 years of experience with audio-visual equipment, including, but not limited to, providing technical assistance, set-up and tear-down.

Level II

• High School diploma or equivalent plus 5 years of experience with audio-visual equipment, including, but not limited to, providing technical assistance, set-up and tear-down.

Licenses & Certification

• Driver License, Valid and in State

Desired Qualifications:

• Experience in setting up and operating video conference equipment for events and conference rooms
• Multi-event logistics
• Demonstrated ability to work effectively with students and scheduling.
• Comfortable with non-traditional work schedules that rotate to support event operations.
• Proficient in Microsoft Office Suite, Adobe applications, and Power Point for planning and documentation.
• Operating AMX & QSYS Systems
• Experience with lighting systems and sound consoles.
• Managing student worker schedules
• Operating AMX & QSYS Systems (Networked bases AV systems)

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.