Staff Accountant

Job Description

Job Description

Staff Accountant

We are currently seeking a motivated and detail-oriented Accounting Assistant to join our team. This role is essential in supporting both our Accounts Payable (AP) and Accounts Receivable (AR) functions while helping maintain efficient financial operations.

As an Accountant, you will work closely with project managers, vendors, customers, and internal teams to ensure accurate billing, timely payments, organized financial records, and smooth day-to-day accounting processes.

Key Responsibilities

Accounts Receivable (AR)

• Manage the full cycle of accounts receivable, including invoicing, payment processing, collections, and account reconciliation.
• Utilize QuickBooks, AIA Billing, and Foundation Software to record transactions, reconcile accounts, and generate financial reports.
• Ensure accuracy and completeness of billing related to construction contracts and projects.
• Collaborate with project managers and customers to resolve billing discrepancies and payment issues efficiently.
• Monitor aging reports and proactively follow up on overdue accounts to maintain healthy cash flow.
• Support month-end and year-end close processes by providing detailed AR reporting and analysis.
• Maintain organized documentation while ensuring compliance with company policies and financial procedures.

Accounts Payable (AP)

• Process and verify vendor invoices accurately and in a timely manner.
• Create and update Purchase Orders (POs) and Change Orders.
• Enter Bills of Lading (BOLs), order confirmations, and acknowledgments to the correct jobs.
• Prepare payment runs and ensure all payments are processed and recorded properly.
• Reconcile accounts payable transactions and assist with month-end closing activities.
• Manage vendor accounts, resolve discrepancies, and maintain strong vendor relationships.
• Collaborate with project managers and procurement teams to verify billed work and materials.
• Post journal entries and assist with accounting reconciliations and reporting.
• Maintain organized records and supporting documentation for audits and compliance purposes.

Qualifications

• Experience in Accounts Payable, Accounts Receivable, and general accounting.
• Proficiency in QuickBooks, Foundation Software, or similar accounting platforms.
• Experience working in construction, contracting, manufacturing, or a related industry preferred.
• Strong understanding of accounting principles and financial processes.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong communication and problem-solving skills when interacting with vendors, customers, and internal teams.
• Ability to work independently while also collaborating effectively with others.

What We Offer

• Competitive pay based on experience
• Opportunity for career growth
• Supportive and team-oriented work environment
• Stable full-time position with a growing company