Project Manager Assistant

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Your Opportunity The Project Manager Assistant (PMA) works in conjunction with Project Managers to create and manage the day‑to‑day administration, invoicing, earned value management, scheduling, Accounts Receivable/Payable, insurance, progress reporting, and baseline versus actual cost accounting and scheduling of the project. The primary responsibility of the PMA is to handle as many non‑technical aspects of project management as possible to allow the PM to focus on the technical components of the project. This role works directly with Project Managers and requires independent work style while providing project support across a variety of engineering projects in the advanced manufacturing sector. Your Key Responsibilities Has the ability to work and acclimate to different styles of PMs Go‑to person for project setup and financial tracking Administer contracts from initialization to close‑out Track and log the status of proposals and contracts throughout the approval cycle, and follow up with PMs, client contacts, and sub‑consultants as directed Create and update Project Setup Forms, Project Implementation Plans, and Project Files Prepare, or assist in the preparation of, contract documents, letters, or reports as assigned Learn client communication portals for transmission of contract related documents and invoices Code invoices, verify budgets on tasks, and correspond with sub‑consultants on revisions of invoices as necessary Review proposals and contracts to gain an understanding of scope of work, schedule, fees, and limitations and conditions Understand Stantec’s Signing Authority Matrix (SAM) and PM Framework Serve as point person on Insurance – aware of COI requirements for Stantec and client Apply HSSE and work with PM to ensure the project meets all requirements Familiarize with sector marketing and pipeline to assist with project setup in systems Assist with ISO‑9001 Quality Management System compliance and internal/external project audits Work with Project Technical Lead, PMs, and BC Leadership to track, analyze, and keep project financials in order Enter and maintain staffing resource assignments in internal resource management tools Work with information in various formats (reports, spreadsheets, emails, meetings, project schedules) Develop a working knowledge of Oracle PM Dashboard Act as primary point of contact for facilitation of administration activities including tracking and logging RFIs, submittals, and similar documents Help identify need for change orders and assist with preparation and follow‑up and reallocation of project/task budgets as needed, in coordination with the PM and PA Assist with project closeout Your Capabilities and Credentials Knowledge of a variety of computer software, specifically Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Adobe Acrobat Ability to multi‑task and prioritize in a fast‑paced environment, with flexibility to juggle numerous writing projects simultaneously in a rapidly changing environment Excellent interpersonal skills and ability to interact with all levels of staff and management Strong command of the English language in documentation with excellent communication skills Ability to quickly learn new software applications to improve speed in delivering final product Must possess a high degree of confidentiality Ability to work flexible hours as projects and deadlines require Bring initiative to identify and execute tasks to support successful project delivery Education and Experience Degree, diploma, certificate, or equivalent in related field; or equivalent combination of education and experience. Minimum of 5 years of relevant work experience. Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Benefits Summary Regular full‑time and part‑time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health savings accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid family leave. Regular full‑time and part‑time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements. Pay Transparency In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week. Primary Location Primary Location: United States | ID | Boise Organization: BC-2358 Buildings-US Acquisition PSP Mountain BE Employee Status: Regular Business Justification: New Position Travel: No Schedule: Full time Job Posting: 06/02/2026 02:02:26 Req ID: 1004166 Equal Employment Opportunity Statement Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity, or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, termination or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team. #J-18808-Ljbffr