Project Specialist

Job Title: Project SpecialistJob Description

The Project Specialist supports a growing project team by coordinating activities, maintaining accurate project documentation, and assisting with permit acquisition. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with external stakeholders and internal team members in a small, close-knit office environment.

Responsibilities

• Support the project team by assisting leadership with a variety of administrative and coordination tasks.

• Maintain and monitor project files to ensure accuracy, completeness, and proper organization.

• Assist with pulling permits by contacting municipalities to obtain required information and documentation.

• Collaborate with internal employees to ensure permit requirements and project documentation are aligned.

• Perform work efficiently under deadlines, schedules, and varying conditions.

• Coordinate project activities to help ensure timelines, deliverables, and documentation are met.

• Communicate professionally with external customers to provide information, resolve questions, and support project needs.

• Assist with job reconciliation activities to help ensure projects are properly documented and closed out.

Essential Skills

• Experience communicating externally with customers in a professional and effective manner.

• Experience with job reconciliation and project close-out processes.

• Proficiency in the full Microsoft Office suite, including Word, Excel, Outlook, and related applications.

• Strong attention to detail with the ability to maintain accurate and complete project records.

• High level of organization and ability to manage multiple tasks and deadlines.

• Project coordination skills, including organizing information and supporting project workflows.

• Ability to perform efficiently under deadlines and changing conditions.

Additional Skills & Qualifications

• Experience with Maximo or similar enterprise asset management systems.

• Experience with SAP or similar enterprise resource planning software.

• Comfort working in a small, growing office environment.

• Ability to interact with customers in both office and field settings.

Work Environment

This role is based in a small office in Indianapolis with a current team of approximately five people and plans to grow to more than twelve. The environment is close-knit, quiet, and collaborative, with a focus on environmental work and expanding utility-related projects. The dress code is casual, with occasional field work where a change of clothes may be needed. The position may involve customer-facing interactions both in the office and in the field. The standard schedule is first shift, Monday through Friday, with flexible hours, typically around 8:00 a.m. to 4:00 p.m.

Job Type & Location

This is a Contract to Hire position based out of Plainfield, IN.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Plainfield,IN.

Application Deadline

This position is anticipated to close on Jul 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.