Administrative Assistant III

Administrative Assistant III

Industry: Commercial Nuclear Power / Energy

Job Type: Contract

Location: Richland, WA (On-site)

Contract Duration: Approx. 6 months. Potential to extend and/or convert to permanent.

Schedule: 4 days/week, 10 hours/day (Mon–Thurs) | Approx. 40 hrs/week

Position Summary

Under minimal supervision, performs advanced, diversified and confidential administrative duties. Provide day-to-day administrative support. Perform administrative activities on behalf of management which will include interacting with staff in the organization and with other staff. Perform secretarial and administrative duties in the support of normal/department functions including word processing, record keeping and filing, arranging meetings, answering telephones, directing visitors and scheduling activities.

Key Responsibilities

• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorizations/expense forms and coordinate travel arrangements per established procedures.
• Monitor department personnel qualifications and ensure compliance/maintenance.
• Support onboarding activities for new staff (supplies, equipment, orientation).
• Schedule performance appraisals and prepare personnel-related paperwork/records.
• Prepare reports, correspondence, and presentations (including confidential materials) for audiences including senior leadership.
• Provide office management support (phones, visitors, meeting coordination, calendars).
• Triage and route inquiries (including a must-answer line) promptly and professionally.
• Distribute and monitor mail/faxes; escalate sensitive items appropriately.
• Manage office supplies and inventory; place orders within budget/approval.
• Coordinate facility/equipment needs (furniture, printers, work orders).
• Serve as an administrative subject matter expert for action tracking / AR processes; generate and track items to closure.
• Maintain department SharePoint site.
• Initiate contract requisitions/changes; coordinate annual contract funding.
• Serve as credit card custodian; reconcile monthly billing.
• Register staff for training.
• Other duties as assigned.

Required Skills & Qualifications

• High school diploma or GED.
• Minimum 5 years of progressive administrative experience, including independent decision-making and leadership responsibilities.
• Strong discretion and professionalism with sensitive/confidential information.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook; Access preferred).
• Strong organization, planning, time management, and attention to detail.
• Ability to manage complex projects and work under pressure/tight deadlines.
• Excellent written and verbal communication skills; strong interpersonal skills.

Additional Requirements

• U.S. Citizenship required.
• No remote work (on-site role).