Administrative Specialist (Temp)

Description:

Administrative Specialist (Temp)

Byrdine F. Lewis College of Nursing and Health Professions

School of Nursing

The School of Nursing (SON) at the Byrdine F. Lewis College of Nursing and Health Professions is committed to educating nurses who prioritize improving patient care. Located in downtown Atlanta, our urban campus fosters a diverse and culturally competent learning environment. With an esteemed faculty, ample clinical opportunities, and a strong dedication to community engagement, we lead nursing education and healthcare.

The School of Nursing is seeking to hire an Administrative Specialist (Temp) .

WHY CHOOSE GEORGIA STATE UNIVERSITY (GSU)?

GSU offers a dynamic and supportive work environment with a variety of compelling benefits, including health, dental, vision, tuition assistance, retirement plans, and more. We take pride in our collaborative and knowledge-sharing approach, working effectively with a diverse range of partners. Additionally, GSU provides numerous professional development opportunities and mentorship programs within a rapidly growing academic center.

KEY DUTIES AND RESPONSIBILITIES:

• Serves as the primary point of contact for meeting requests and oversight of calendars for the Associate Dean and department chairs.
• Creates meeting agendas, keeps attendance records, and records minutes.
• Transcribes and prepares accurate minutes for meetings, ensuring timely distribution and proper documentation.
• Plans, monitors, and generates special reports, which may involve research and data collection based on specific project requirements.
• Support grant and report preparation through research, information gathering, and presentation development.
• Coordinates events for Unit Heads, including Directors Meeting, Advisory Board Meeting, Faculty Meeting, End-of-Year Faculty and Staff Meeting, Clinical Partnership Meetings.
• Provides administrative support for the Pinning Ceremony, Honors Day, faculty retreats, academic symposiums, and strategic planning sessions.
• Assists with travel coordination including travel authorizations and submitting expense reports.
• Coordinates room reservations.
• Organizes catering for meetings and events.
• Performs other related duties as assigned.

Disclaimer:

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications:

Minimum Requirements:

• Bachelor's degree and two years of related experience; or a high school or GED and six years of related experience; or a combination of education and experience.

Preferred Hiring Qualifications:

• Familiarity with GSU policies and procedures.
• A self-starter able to work independently.
• Radiates a positive attitude and is willing to be a team player.
• Detail oriented and follows instructions carefully.
• Effective organizational, time management, and communication skills.
• Ability to work with and collaborate with diverse groups (internal/external).
• Ability to multi-task, adapt to changing demands, and work well under pressure.
• Proficient in Microsoft Office, Outlook, Word, and Excel.