Royalty Accounting Assistant

Yale University Press Royalty Processing Specialist Position Focus Yale University Press (YUP) publishes more than 350 books per year by academic and other experts from around the world in various disciplines, including Art and Architecture, Political Science, Economics, International Relations & History. Role Responsibilities Retrieve, review and record royalty contracts between author and YUP in YUP's royalty system ("Royalty Tracker"). Retrieve, review and record author advances into YUP's Title Management System ("TMM") and Royalty Tracker. Journalize movement of author advances from Unpublished to Published in Workday. Retrieve, review and upload sales, rights and other misc. income linked to author royalty payments into Royalty Tracker ("royalty accrual baseline information"). Process monthly royalty amounts to be paid from royalty accrual baseline information for New Haven and London authors and journalize into Workday. Maintain all other author baseline information, including email address, banking information, physical address, payment status (e.g. on hold), tax status and forms, estate and other relevant information for deceased authors, etc. Provide timely response to royalty‑related inquiries from YUP editors, staff and authors. Prepare and process periodic royalty statements and payments to authors as required per the contract between author and YUP. Support London Office royalty process with response time within a day (depending on volume). Required Skills and Abilities Well‑developed organizational skills, attention to detail, and ability to manage multiple tasks in a high‑volume environment. Strong understanding of general accounting principles and financial management, including journal entries, cost transfers, and reconciliations. Excellent written and verbal communication skills with ability to work effectively with diverse groups and provide high‑level customer service. Demonstrated proficiency with computer applications, especially Excel and financial reporting systems. Ability to exercise independent judgment, maintain strict confidentiality, and demonstrate initiative in problem‑solving. Preferred Education and Experience Bachelor's degree in Accounting, Finance, or related field; experience with Workday, royalty systems such as Royalty Tracker, and advanced Excel skills. Experience with university financial systems and knowledge of institutional financial policies and procedures. Strong analytical and problem‑solving skills and experience resolving royalty recipient queries. Prior experience in higher education or publishing setting, providing financial reporting support to faculty, staff and authors. Principal Responsibilities Drafts preliminary financial sections of proposals. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. Monitors, controls, and maintains financial activity of accounts; ensures expenditures are posted to proper accounts; identifies, researches, and corrects questionable expenditures. Serves as principal source of information on financial policies and procedures and financial activity. Reconciles and analyzes financial statements; prepares standardized and specialized financial reports and analyses. Oversees and instructs support staff. Oversees maintenance of financial records and files. Assists with development and implementation of systems and procedures. Calculates weekly payroll for department staff (may be required). Performs clerical functions incidental to accounting activities. Required Education and Experience: Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education. EEO Statement The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco‑free campus. #J-18808-Ljbffr