Senior Proposal Coordinator

Posting Information

Posting Number2026734

Posting/Functional TitleSenior Proposal Coordinator

University Pay Plan TitleSr Proposal Coordinator

LocationSan Marcos

DepartmentPre-Award Sponsored Programs

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$5,416.67

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• At least two years of experience in proposal review, including budgets.

• Knowledge of applicable federal and state regulations—including compliance areas (effort, human subjects, export control, national security)—and various funding source requirements (such as NIH , NSF , DOE , DoD, USDA / NIFA , foundation, and industry sponsors), and ability to interpret and explain complex regulations.

• Familiarity with electronic submission portals (e.g., Grants.gov, E-Grants, Tex-grants, Research.gov).

• Demonstrated communication, customer service, conflict resolution, teamwork, and interpersonal skills, with the ability to navigate challenging situations professionally.

• Demonstrated ability to manage complex projects involving multiple stakeholders, competing priorities, and strict deadlines.

• Bachelor’s degree

Preferred Qualifications

• Certified Research Administrator ( CRA ), Certified Pre-Award Research Administrator ( CPRA ), or willingness to achieve certification.

• Experience with Kuali, Cayuse, SAP , Workday or other finance or research administration software.

• At least four years of research administration or sponsored programs experience, particularly in a university setting.

• Advanced Excel skills, Planner, Power Automate, or AI tools.

• Knowledge of university policies and procedures.

Job Description

Senior Proposal Coordinator is responsible for coordinating all aspects of compliance verification, review, and submission of grant proposals as well as conducting the final institutional review and clearance.

Job Duties

Senior Proposal Coordinator

The Senior Proposal Coordinator serves as the institutional review authority for sponsored proposals and is responsible for coordinating proposal review, compliance verification, and submission activities in accordance with university policies and sponsor requirements.

Proposal Review & Submission

Review, coordinate, and submit grant proposals and related documents for federal, state, foundation, and other sponsors. Conduct final institutional review to ensure proposals are complete, accurate, and compliant with sponsor requirements and university policies. Verify required approvals, certifications, budgets, and supporting documentation prior to submission.

Proposal Coordination & Project Management

Monitor proposal pipelines, deadlines, and submission activities. Work closely with Research Coordinators, faculty, and administrative staff to facilitate timely proposal preparation and submission. Identify issues that may affect submission timelines and assist in resolving them.

Compliance & Risk Review

Ensure adherence to sponsor guidelines, university policies, and applicable regulations. Review budgets, cost sharing, F&A rates, subrecipient documentation, and other proposal components for compliance. Escalate complex compliance or policy issues to appropriate offices and leadership.

Sponsor & Institutional Liaison Support

Communicate with sponsors, collaborating institutions, and internal stakeholders regarding proposal requirements, submission processes, and administrative matters. Coordinate with other university offices as needed to support proposal development and review.

Customer Service & Communication

Provide responsive support and guidance to faculty, staff, and colleagues regarding proposal preparation, sponsor requirements, and submission procedures. Promote collaborative working relationships and a high level of customer service.

Training & Operational Support

Assist with updating procedures, forms, and guidance materials. Support onboarding, mentoring, and training of new staff. Contribute to special projects, reporting activities, and continuous improvement efforts within the office.

Additional Information to Applicants

Job Open Date08/14/2026

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation ( verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

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