Business Office Manager (BOM)

Job Description

Job Description

Business Office Manager (BOM)

Summary:

Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound accounting practices.

Benefits and Perks:

· Health Insurance

· Dental + Vison

· 401k

Essential Duties & Responsibilities:

• Meet physical and sensory requirements stated below, and be able to work in the described environment.

• Prepare and submit reports on a timely basis as required and directed by the Administrator, the company and governmental agencies.

• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.

• Prepare and submit monthly resident billings for services provided.

• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments in coordination with outside billing company.

• Monitor and manage the accounts receivable collection process in coordination with outside billing company.

• Pursue past due accounts persistently and maintain proper back-up documentation.

• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.

• Maintain financial records including any cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, as directed.

• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.

• Responsible for reconciling all facility cash and accounts.

• Verify that resident trust is accurately recorded.

• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for patient trust fund daily.

• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.

• Supervise and oversee other business office clerical staff, as assigned.

• Other special projects and duties, as assigned.

Job Requirements:

• Bachelor’s degree in Business or relevant experience in long-term care.

• Minimum of three (3) years related experience.

• One (1) to two (2) years management/supervisory experience required; office management experience preferred.

• Effective verbal and written English communication skills.

• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.

• Highest level of professionalism with the ability to maintain confidentiality.

• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.

• Customer service oriented with the ability to work well under pressure.

• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.

• Strong analytical and problem solving skills.

• Ability to work with minimal supervision, take initiative and make independent decisions.

• Ability to deal with new tasks without the benefit of written procedures.

• Approachable, flexible and adaptable to change.

• Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.

Physical and Sensory Requirements:

• Moderate physical activity:

· Requires handling of average-weight objects up to twenty five (25) pounds.

· Sitting for more than two (2) hours at a time.

· Requires consistent computer work with repetitive typing and concentrating on computer screen.