Executive Administrative Assistant

Position: Executive Administrative Assistant
Location: Proximity to Roslyn NY
Company/Industry: Well-established general contractor
Schedule: Mon-Fri 100% in-office
Salary: $75,000 - $95,000/yr depending on experience, flexibility for the right candidate, benefits offered
Type: Direct Hire

• Review incoming and outgoing emails for the Director; identify priority items and route/delegate assignments to Estimators, Project Managers, and field personnel.
• Rigorously follow up with project teams to ensure all project deadlines, proposals, and milestones are met on schedule.
• Assist in preparing and organizing proposals, purchase orders, submittals, construction memos, and correspondence.
• Oversee and maintain company-wide permits (DOB, DOT, and local municipal agency permits).
• Maintain neat, structured physical and electronic project filing systems.
• Assist in preparing and managing project billings, requisitions, and administrative financial documentation.
• Maintain the Director's calendar, organize daily priorities, and serve as the main point of contact for internal teams and external client inquiries.

• Minimum 1+ years of experience in construction administration, general contracting, or real estate development is required.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional written and verbal communication skills; comfortable interacting with high-level clients, subcontractors, and municipal officials.
• Outstanding multitasking and problem-solving abilities; thrives under pressure in a fast-paced environment.