Office Support Specialist

Office Support Specialist

The Office Support Specialist serves as the primary administrative support for a small, industrial office environment. This role is ideal for someone who enjoys hands-on administrative work, regular customer interaction, and providing day-to-day operational support. The position suits a highly detail-oriented and organized professional who feels comfortable in a smaller, non-corporate setting and values stability in an administrative career.

Responsibilities

• Enter and manage purchase orders and assist with order processing to ensure accurate and timely fulfillment.
• Place orders for materials and operational supplies to support ongoing production and office needs.
• Coordinate shipment scheduling and track deliveries, keeping internal stakeholders informed of order status.
• Process and enter customer and vendor invoices with a high degree of accuracy.
• Send invoices and provide basic billing support, helping to maintain smooth accounts receivable processes.
• Provide front desk coverage by greeting visitors, answering phones, and responding to emails in a professional and courteous manner.
• Deliver basic customer service to clients and vendors, addressing questions and routing inquiries appropriately.
• Perform general data entry, filing, and administrative support to keep records organized and up to date.
• Support day-to-day office operations as needed, stepping in where necessary to ensure the office runs smoothly.
• Use Microsoft Office tools such as Excel, Outlook, and Word to complete administrative tasks, track information, and communicate with internal and external contacts.

Essential Skills

• 13+ years of administrative, office, or customer support experience.
• Demonstrated strong attention to detail and accuracy, especially for invoicing and data entry tasks.
• Ability to multitask effectively in a small office environment with changing priorities.
• Basic proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Strong written and verbal communication skills for interacting with customers, vendors, and colleagues.
• Reliability and consistency, with the ability to work independently and manage daily responsibilities with minimal supervision.
• Experience providing administrative support, office support, and office management assistance.
• Comfort with customer service responsibilities, including phone, email, and in-person interactions.
• Competence in data entry and general administrative tasks.

Additional Skills & Qualifications

• Interest in a long-term, stable administrative role rather than rapid career progression.
• Comfort working in a small front office attached to a manufacturing environment.
• Ability to adapt to both part-time (3235 hours per week) and full-time (40 hours per week) schedules as business needs evolve.
• Familiarity with basic billing processes and handling customer and vendor invoices.
• Experience working in a non-corporate, industrial office setting is beneficial.
• Comfort working independently while contributing to a tight-knit, collaborative team.

Work Environment

The role is based in a small front office attached to a manufacturing shop located on an industrial street, offering a non-corporate, industrial office setting. The organization is a family-owned plastic injection molding company with approximately 30 employees at this location. The team fosters a laid-back, collaborative atmosphere with long-tenured employees and a strong focus on reliability and quality. The initial schedule is 3235 hours per week, typically Monday through Thursday full days from 7:00 a.m. to 3:30 p.m. or 7:30 a.m. to 4:00 p.m., with some half-day Fridays (usually a three-hour shift) based on business needs. The goal is to return to a 40-hour workweek as business demands increase. Upon permanent hire, team members become eligible for benefits, paid time off, raises, and potential bonuses. The environment is best suited for individuals who appreciate a stable, supportive workplace and are comfortable in a casual, industrial office attached to a manufacturing facility.

Job Type & Location

This is a Contract to Hire position based out of Seminole, FL.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seminole,FL.

Application Deadline

This position is anticipated to close on Jul 8, 2026.