Administrative Assistant-Level 1 - Associate (0 - 5 Years)

Position Overview


This role performs diversified and confidential administrative and clerical duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Must have outstanding written and verbal communications skills. Applicant must be extremely well-organized, deadline-oriented, and creative/proactive self-starter. Strong teamwork skills and self-motivation are a must. Employees in this role exercise confidentiality, tact, and reliability.


Key Responsibilities


To be successful in this role, you must have the ability to:

• Work in a fast-paced and dynamic environment with minimal supervision and direction.
• Manage Outlook functions including Mail and Calendar.
• Schedule appointments and meetings.
• Determine administrative needs for conferences, meetings, or other related high-level activity.
• Coordinate supply orders, badge and security requests.
• Work with parking team to validate parking tickets daily.
• Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison among departments.
• Work closely with team members to gather and present information as needed.
• Utilize Microsoft tools, including Outlook, Word, Excel, and PowerPoint.

Required Skills

• Outstanding written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to maintain confidentiality, tact, and reliability.
• Creative and proactive self-starter with strong teamwork skills.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.