Small Market Sales Assistant

Job Description

Job Description

We are looking for a detail-oriented Small Market Sales Assistant to provide administrative and coordination support for sales leaders and high-performing representatives in Auburn, Maine. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, preparing client-facing materials, and supporting day-to-day sales operations with accuracy and professionalism. The right candidate will be comfortable using business applications to manage correspondence, track activity, and help keep submissions moving on schedule.

Responsibilities:
• Support sales leaders and representatives by handling administrative tasks that keep daily operations organized and efficient.
• Coordinate submission activities from intake through completion, ensuring timelines are met and required information is properly documented.
• Prepare, format, and distribute correspondence, reports, and other business documents for clients and referral partners.
• Maintain accurate records of sales activity and updates within CRM and related business systems.
• Communicate with clients, referral sources, and internal sales contacts to gather information and provide status updates.
• Use Outlook, word processing tools, spreadsheets, and Salesforce to manage calendars, documentation, reporting, and follow-up tasks.
• Assist with ad hoc reporting and financial-related administrative requests as needed by sales leadership.
• Scan, copy, and organize supporting documents to ensure submission files are complete and accessible.• Must reside in the same time zone as the team being supported.
• 1-2 years of administrative experience required; prior exposure to financial services or human capital management is preferred.
• Working knowledge of Microsoft Outlook, spreadsheet applications, and word processing software.
• Experience using CRM platforms such as Salesforce to enter, track, and update information accurately.
• Strong written communication skills with the ability to prepare clear correspondence and reports.
• Ability to manage multiple priorities, follow deadlines, and maintain careful attention to detail.
• Comfortable handling document management tasks, including scanning, copying, and organizing files.