Facilities Manager Shift Operations (2nd Shift)

Job Description

Job Description

Who we are:

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 9,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.

The Facilities Manager Shift Operations has primary responsibility for Physical Plant operations during hours assign. This includes all shift staff and contractors, the site's HVAC and Utility systems and auxiliaries which require continuous monitoring, repair and preventative maintenance serving the academic, student life, athletic and administrative facilities. Working relationships with various personnel levels (bargaining level through management) associated with several hundred different HVAC and building utility systems which vary in importance, complexity and age are an integral part of this position. This position will act as shift watch stander with primary oversight of the campus building management systems. This position will respond directly or direct staff to off design conditions in all buildings. In addition, will monitor remotely and triage off design conditions campus wide and respond locally when necessary. The incumbent will be responsible to coordinate the day-to-day operation of the site's heating, ventilating and air conditioning (HVAC) systems, building management system(s), and associated auxiliary services and systems. Day to Day oversight and management of personnel assigned to the shift. Responsible to set priorities, coordinate with and dispatch operating personnel (Trade mechanic's & contractors) in facilities and systems operation and repairs. Identify, plan, and assist the facilities staff in the performance of scheduled and unscheduled maintenance of HVAC systems and associated auxiliary services and equipment.

You will:

1. Monitor Building Management System (Including remote locations)
2. Respond independently to Off Design alarms and taking corrective or mitigating actions (remote location– dispatch appropriate support/service staff).
3. Manages and may respond directly to Service calls (either from day time Facilities call line or directly during Off-hours)
4. Monitoring Fire Alarms and manages responding as facilities representative taking corrective or mitigating actions as assigned
5. Manages Work Order and Service Requests during off hours.
6. Manages and directs “On Call” or Facilities shift staff as required
7. Provides technical and engineering services, including know-how for building processes, equipment procurement, and equipment function in order to maintain efficient operation of facilities.
8. Support of the groups and departments occupying the buildings and site facilities in the area of responsibility. Supporting facilities department trade/contract employees assigned in those areas to ensure the operability, reliability, efficiency and safety of plant and building systems and equipment.
9. Will work in close collaboration with Facilities leadership and staff in support of ongoing 24/7 Operations.
10. Maintain proper operation of site HVAC and Building systems. Interact with various department personnel to develop energy efficient HVAC operating schemes. Implement schemes developed.
11. Give work direction and train maintenance personnel in correct maintenance procedures for HVAC systems (i.e., rebuilding of control valves, humidifiers, VAV boxes, etc.).
12. Provide HVAC and building system expertise to facilities department with regard to renovations and new construction.
13. Interact with Facilities Manager and Building occupants directly to provide problem solving expertise on specific HVAC and building systems related issues and problems.
14. Manages operation of utility plant equipment and systems such as boilers, cooling towers, refrigeration, HVAC, electrical distribution, air compressors, waste water system, etc., in a safe and economical manner.
15. Manages engineering logs and records
16. Assist in major equipment repairs.
17. Responsible for supervision and coordination with trade staff of all utility equipment shutdowns, startups, including lock-out/tag-out safety procedures.
18. Provide assistance to Facilities Operations management in coordination of all electrical distribution changes.
19. Insures all mechanical spaces are maintained in a clean and safe condition.
20. Insures maintenance of proper boiler water, glycol, DI water, RO water, condenser water chemistry. This includes water testing and chemical treatment.
21. Manages the response to temperature complaint calls from site's general population, assuring that people comfort and indoor air quality issues are properly addressed and resolved.
22. Responsible for coordinating and implementing shutdowns for preventive maintenance and repair work in collaboration with the operating departments and building occupants.
23. Responsible for developing and implementing an effective preventive maintenance program in conjunction with West Haven campus maintenance departments as well as end users, in order to maintain equipment, buildings and site facilities in optimal condition. Maintains records via the CMMS system.
24. When acting as project leader, the Facilities Manager Shift Operation determines the resources needed to meet the project requirements regarding costs, timing, performance and quality. This includes staffing needs. As project leader, the Facilities Manager Shift Operation is responsible for supervising and coordinating the work of internal and external resources that are working on the project.
25. Responsible to operate in a safe and efficient manner and area in compliance with all applicable rules and regulations, including OSHA, environmental, safety and security concerns.
26. Is not relieved from an assigned shift till relief arrives (or supervisor releases) and Responsible for all physical plant condition upon assumption of shift duties

The Facilities Manager Shift Operation is deemed an essential employee and therefore, must be able to report to work if the University suspends normal operations and classes due to inclement weather.

You need:

• The Facilities Manager Shift Operation must be able to quickly assess and resolve problems associated with daily facilities operations and services.
• Must be able to read blueprints/drawings including piping, mechanical and electrical,
• The ability to work independently and in a collaborative manner with others.
• Ability to prioritize duties, with a strong focus on attention to detail and completing assignments and meeting deadlines.
• Ability to work overtime.
• A valid Connecticut Driver’s License
• A strong customer service orientation and ability to interact with a diverse constituency.
• Ability to speak, read and write English.

PHYSICAL REQUIREMENTS

• This position requires strenuous physical activity, including but not limited to walking, bending, standing, stretching, climbing stairs and ladders, and the ability to lift up to 50 pounds.

Disclaimer: The intent of this job description is to prove a representative summary of the essential functions that will be required of the position. Duties may vary from incumbent to incumbent.

The hours for this position are Sunday-Wednesday, 4pm-2am.

What’s In It for You:

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.

• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program

• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities

• Employee Discounts on products, services and educational opportunities

• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable

*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEP OPT authorization cannot be considered for employment.