Temporary Executive Assistant

Temporary Executive Assistant

Location: On-site, Montgomery, AL

Schedule:

• MondayThursday: 8:30 AM4:30 PM (on-site)
• Friday: 8:00 AM1:00 PM (remote)

• Duration: 35 months

Position Summary

We are seeking a temporary Executive Assistant to provide high-level administrative and operational support to the President of Sutton Planning during her Executive Assistant's maternity leave. This role is critical to keeping daily operations, schedules, and priorities running smoothly. The ideal candidate is organized, proactive, and comfortable supporting senior leadership in a fast-paced environment.

Key Responsibilities

• Calendar Management
• Manage and prioritize the President's daily, weekly, and long-term schedule
• Coordinate meetings, prepare agendas, and ensure timely follow-up
• Email Management
• Monitor and manage inbox communications
• Draft responses, flag urgent matters, and maintain organized email systems
• Travel Coordination
• Arrange domestic and international travel, including flights, lodging, and itineraries
• Ensure seamless logistics and provide support before and during travel
• Project Management
• Track deadlines, action items, and deliverables
• Coordinate with internal and external stakeholders to keep projects moving
• Time Management Support
• Act as a gatekeeper for the President's time
• Help structure the day to maximize productivity and focus

Required Skills

• High level of discretion and confidentiality
• Proactive and solutions-oriented
• Strong organization and attention to detail
• Clear, professional communication
• Adaptable and calm under pressure
• Excellent judgment and follow-through
• Efficiency in Microsoft Office (Outlook, Teams, Word, Excel, etc.)

Required Experience

• Prior experience supporting senior leadership is helpful but not required
• Strong organizational, communication, and prioritization skills
• Comfortable handling multiple tasks and shifting priorities
• Professional presence and ability to work independently