Pricing/RFP Analyst

Job Description

Job Description

SUMMARY: The RFP & Pricing Analyst is responsible for managing formal RFP/RFQ responses while developing strategic, competitive, and profitable pricing solutions for contractual opportunities. This role serves as the project manager for bid submissions and as a pricing strategist, partnering cross-functionally with Sales, Finance, Contracts, and Executive Leadership to ensure proposals are complete, compliant, competitive, and aligned with company profitability objectives.

This position combines bid coordination, pricing analytics, cross-referencing, and contract compliance into one highly analytical and detail-driven role.

RFP & Bid Management

• Manage all formal RFP, RFQ, and large contractual bid opportunities from qualification through submission.
• Initiate and lead cross-functional kickoff calls for each RFP, ensuring all functional stakeholders clearly understand requirements, timelines, responsibilities, and deliverables
• Perform full review and analysis of bid documents to determine scope, requirements, risks, and timelines.
• Determine go/no-go decisions in partnership with Sales leadership.
• Serve as project manager for each bid opportunity to ensure deadlines are met.
• Coordinate cross-functional collaboration with Sales, Finance, Pricing, Contracts, Vendors, and Executive Leadership.
• Ensure all required submission materials are completed, approved, and submitted in compliance with solicitation requirements (pricing files, catalogs, references, certifications, signatures, etc.).
• Manage Q&A periods, pre-bid meetings, addenda acknowledgments, and submission logistics.
• Maintain RFP library and database of standardized responses and commonly requested documentation.
• Conduct post-award analysis to determine win/loss outcomes and identify areas for improvement.
• Perform product cross-referencing for large bid packages and complex quote requests.
• Assist with informal quotes exceeding defined line thresholds.
• Work with vendors to obtain updated pricing, product data, and supporting documentation as needed.
• Review legal and commercial terms in partnership with Contract Manager to identify risks or exceptions.
• Ensure no contractual commitments are submitted without proper review and approval.
• Assist with vendor registrations, surveys, compliance questionnaires, and certifications.

• Review and validate system pricing, contract pricing, and customer-specific pricing structures.
• Cross-reference 100% of market baskets to ensure complete and accurate product coverage.
• Partner with Finance to validate margin thresholds and profitability objectives.
• Gain written approval from Sales and Finance prior to final bid submission.
• Develop templates and tools to streamline bid preparation and pricing analysis.
• Identify process improvements to enhance response efficiency and pricing accuracy.
• Review and validate system pricing (ERP/contract pricing tools) to ensure alignment with proposed RFP pricing.
• Assist Pricing Analysts with pricing projects as bandwidth permits

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A passion for understanding pricing strategies and execution methodologies in a manufacturing and/or distribution business
• Strategic thinker and problem solver
• Detail oriented, organized, and analytical. Has the ability to handle multiple projects at the same time
• Ability to drive projects and activities to successful conclusion, operating with a high sense of urgency
• Experience with ERP and CRM systems (Epicor, Salesforce)
• Excellent analytical capabilities including Excel, Power BI, and relational database skills
• Demonstrated ability to operate independently with broad general guidance against a framework of defined business objectives
• BS/BA degree in Business, Marketing, Finance, Industrial Engineering, Economics, Statistics, Mathematics or related field or equivalent experience required
• 5+ years applicable experience
• Prior experience in pricing, contract management and/or RFP/Bids preferred

• This job does not have supervisory responsibilities.
• May lead cross-functional project teams during bid process

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee will also be required to drive a car to meet with clients.

• Must be able to manage multiple projects and tasks
• Must pay close attention to detail
• This position has a predictable work schedule
• This position has frequent deadlines
• This position has a high level of decision-making ability
• This position works closely with others
• There is a lot of record-keeping and routine paperwork

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position has no exposure to environmental conditions such as chemicals or extreme weather conditions.